Senior Retail Creditors Clerk

Our client, a prominent retail chain group headquartered in the Western Cape is recruiting for a Senior Retail Creditors Clerk to join their team in Blackheath, Cape Town.

You will be responsible for the accurate processing and reconciliation of supplier accounts, management of Gateway and supplier claims, supervision of the creditors team, and ensuring that all creditor transactions are processed timeously and accurately to minimise financial loss and maintain supplier relationships.

Duties & Responsibilities:

• Capture all supplier invoices (high volume) whilst ensuring that all tax invoices are SARS compliant
• Send out supplier remittances
• Perform monthly creditor reconciliations of all supplier accounts
• Ensure that the GRN trail balance is cleared at month end
• Complete and process supplier credit applications
• Manage supplier payments in accordance with approved payment terms and company procedures
• Follow up and report on all claims raised, including but not limited to SPAR DC claims, drop shipment claims and direct supplier claims
• Handle supplier payment queries and resolving discrepancies timeously
• Maintain accurate filing and record keeping of all creditor and claim documentation
• Manage variance creditor payment terms, including COD, 14-day and 30-day accounts
• Compile accurate weekly payment lists for approval and processing
• Assist the Finance Team and Financial Manager with various administrative and financial tasks
• Manage and follow through on all Gateway claims, including capturing, submission, tracking and finalisation of claims
• Ensure supporting documentation for claims is complete and submitted within required timelines
• Investigate discrepancies relating to stock claims, shortages, damages and pricing issues
• Liaise with stores, suppliers and management regarding outstanding accounts, claims and reconciliations
• Ensure that claims are not rejected due to delays, incomplete documentation or negligence
• Assist with month-end financial processes and reporting requirements
• Manage, superve and support other Creditors Clerks to ensure that all duties are performed accurately, efficiently and within required deadlines
• Monitor work performance and ensuring compliance with company procedures and financial controls within the creditors department
• Train and support junior staff where required
• Perform any additional duties related to creditors, claims administration and finance as reasonably required by management

Desired Experience & Qualification:

• Grade 12 / Matric
• Minimum 3–5 years' experience in a high-volume retail creditors environment
• Experience with Gateway claims processing and supplier claims management
• Retail creditors experience - advantageous
• Financial tertiary qualification - advantageous
• Strong reconciliation and numerical skills
• Proficiency in Microsoft Excel, Word and Outlook
• Computer literacy on accounting systems such as Sigma or similar ERP systems
• Strong administrative and organisational skills
• Quick learner with the ability to work efficiently in a fast-paced environment
• Deadline orientated with an approach focused on completing work accurately and correctly
• Ability to independently complete assigned tasks within identified time limits
• Ability to work under pressure and meet strict deadlines
• Good communication and problem-solving skills
• Attention to detail and a high level of accuracy
• Supervisory or team management experience - advantageous

Salary: Market related and based on experience

Important Information

Surgo (Pty) Ltd will consider all applications in terms of its Employment Equity (EE) and is committed to maintaining diversity in its appointments. Surgo (Pty) Ltd therefore also encourages people with disabilities and from other diverse backgrounds to apply.

Due to the high volume of applications, should you not receive feedback within three months of submission, please consider your application unsuccessful. We encourage you to reapply for future opportunities.

Surgo (Pty) Ltd does not charge any application fees.

Your CV will be kept on our database for future opportunities. Should you prefer that we do not retain your details, please contact: [email protected]