Service Admin Supervisor

Job Position: Service Admin SupervisorRef: 4732Location: PE/GqeberhaSalary: R25 000 to R30 000 per month CTC commensurate with qualification and experience including 50% medical aid, pension fund and bonusEmail your CV to [email protected] / Requirements:Minimum of MatricMinimum of 3 years experience in administrationExcellent eye for detail and process drivenStrong personality, no-nonsense individual to drive the teamGood leadership skills and able to operate well under pressureAble to take ownership of the department and the teamAble to deal with client queries i.e. invoicing, credits etcExperience/background in ISO highly advantageousStrong administration/process experience/backgroundGood business acumenKey Performance Areas:Ensure the smooth running of the service/maintenance department and the administrative functioning thereofSupervise the Service Department, 4 ControllersCo-ordinate the busy activity in the department – lead the current Controllers to improve service delivery internally and externallyProvide accurate information to managementThe successful candidate will be responsible for all branch related adminEnsure employees follow the company code of conduct and policies at all timesEnsure that risk management policies are followed and company assets and personnel under the departments control are adequately protectedEffectively managing and updating various systems and databasesCarry out miscellaneous tasks to support management, any overflow from Branch Manager as and when requiredCarry out confidential projects and researchSupervise Service/Maintenance Controllers – closing WIP’s, follow up on open work orders, drive correct allocation of purchase ordersDistribution, capturing and filing of documents i.e. payment certificates and accounts etcManage the internal staff and daily operations in the branch and ensure effective submission of documentation to Head-Office and other group companiesMaintain Master files covering different departments and aspects of the businessTyping, compiling and preparing reports, presentations and correspondenceEnsure cash count balances, capturing transactions on the reconsEnsure supporting documents are obtained for safe keeping and send recons to Head OfficeEnsure accurate management of expenses in line with Branch limits (petty cash, debtors/creditors queries, claims, etc)Assist with finance applicationsEnsure that all sale documents are obtained, completed and submitted correctlyCapturing and processing of invoices in the accounting systemComplete account application forms for managementCarry out stock count, control and input on systemsControl and process of purchases, sundries, GRN’s, business expenses etcManage and controls warranty systems for branchEnsure general maintenance of building is attended toManage the branch fleet to ensure that no disruptions occur due to vehicles off the roadOrganising of travel arrangements, staff events, customer relations such as functions and gifts meetings and other communicationAssist Head Office in HR and payroll matters i.e. payroll confirmations, employee forms; staff deductions; capturing of time sheets, submission of contracts etc