Staff Accountant

Employment Type: Full time, independent contractor

Work Model: Remote

Work Hours: US work hours (Central)

Role Summary

We are seeking a detail-oriented, systematic, and reliable Staff Accountant to manage our core day-to-day accounting functions and support our growth. This role is highly hands-on and is responsible for maintaining pristine financial records, streamlining transactional workflows, and building out key reconciliation structures under the guidance of leadership.

The ideal candidate is a proactive accounting professional who takes deep pride in financial accuracy, enjoys documenting efficient processes, and possesses a strong working knowledge of Quickbooks Online (QBO) integrations.

Key Responsibilities

Accounts Payable & Expense Management

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  Own the end-to-end Accounts Payable (AP) process, including processing vendor bills and proactively gathering tax documentation (W-9s, etc.).

  
  


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  Manage expense coding and corporate reimbursements inside Mercury, ensuring a seamless and reliable automated data sync with QuickBooks Online (QBO).

  
  


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  Accurately code daily bank and credit card transactions to maintain real-time financial tracking.

  
  

Reconciliations & Month-End Support

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  Perform routine bank reconciliations to ensure general ledger ledger matching.

  
  


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  Spearhead the buildout and refinement of robust balance sheet reconciliation schedules.

  
  


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  Support the month-end close cycle, ensuring financial schedules are prepared on time.

  
  


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  Assist with payroll coordination, verification, and data entry workflows.

  
  

Process Optimization & Documentation

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  Standardize accounting operational workflows by building clear, repeatable internal process documentation and SOPs.

  
  


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  Proactively identify and resolve transaction mismatches or software sync discrepancies between banking platforms and the GL.

  
  

Required Skills & Qualifications

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  Experience: 3+ years of professional full-cycle accounting experience, ideally working with modern, fast-growing remote companies.

  
  


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  Software Toolkit: Mastery of QuickBooks Online (QBO) and deep experience managing tech-forward banking tools like Mercury.

  
  


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  Accounting Core: Strong foundational knowledge of general ledger accounting, expense classifications, and corporate balance sheet mechanics.

  
  


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  Systems Mindset: Demonstrated experience building out reconciliation templates and writing clean process documentation/SOPs from scratch.

  
  


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  Communication: Exceptional written and verbal English communication skills with the ability to clearly flag data anomalies and collaborate effectively with US-based leadership.

  
  

What Success Looks Like

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  Data Accuracy: Zero backlogs in bill processing, expense coding, or vendor compliance documentation.

  
  


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  System Efficiency: A bulletproof, fully optimized data integration between Mercury and QuickBooks Online.

  
  


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  Closing Speed: Smooth transition into month-end close via organized, pre-built balance sheet reconciliation sheets.