Store Controller (6 month contract)

We
are seeking a reliable, organised and detail-oriented Store Controller to
manage the receipt, storage, control and dispatch of company stock, tools,
equipment and materials. The
successful candidate will be responsible for maintaining accurate inventory
records, verifying incoming and outgoing stock, conducting stocktakes, managing
stock movements and ensuring that all company assets are properly recorded and
accounted for.

Stock
accountability, accuracy and integrity are critical requirements of this
position. The successful candidate must ensure that all stock received, issued,
returned, transferred or dispatched is properly authorised, documented and
recorded in the relevant stock management system. The
role requires someone who takes ownership of their responsibilities, follows
established procedures and proactively identifies and reports discrepancies to
safeguard company assets and support the operational needs of the business.

Inventory
and Stock Control

• Receive,
  inspect and verify incoming stock, tools, equipment and materials against
  purchase orders, delivery notes and other supporting documentation.
  
• Ensure
  that all stock received, issued, returned or transferred is accurately recorded
  in the relevant stock management system.
  
• Conduct
  regular stocktakes and cycle counts to verify physical stock against recorded
  inventory levels.
  
• Investigate
  and report stock discrepancies, shortages, damaged goods and unexplained losses
  promptly.
  
• Monitor
  stock levels and notify management of low-stock items, potential shortages and
  items requiring replenishment.
  
• Ensure
  stock is issued only to authorised employees, technicians or contractors and
  that all transactions are supported by the necessary documentation.
  
• Maintain
  accurate stock balances and ensure that inventory records are updated promptly
  following every stock movement.
  

Stock Accountability and Asset Control

• Take
  responsibility for maintaining accurate records of all stock, tools, equipment
  and materials under the control of the stores department.
  
• Ensure
  that all stock movements, including receipts, issues, returns, transfers and
  dispatches, are properly authorised and documented.
  
• Verify
  quantities and item descriptions before accepting, issuing or dispatching
  stock.
  
• Ensure
  that no stock is released without the required authorisation and supporting
  documentation.
  
• Reconcile
  physical stock counts against stock management system records and investigate
  any differences.
  
• Report
  missing stock, unexplained variances, damaged items, suspected losses or
  irregularities to management immediately.
  
• Assist
  management with stock investigations and provide accurate records and
  supporting documentation when required.
  
• Maintain
  the integrity and accuracy of stock management systems by preventing
  unauthorised transactions, duplicate entries and incorrect stock adjustments.
  
• Safeguard
  company assets against loss, theft, damage, misuse and unauthorised removal.
  
• Follow
  company stock control procedures and ensure that all transactions are recorded
  honestly, accurately and transparently.
  

Storage
and Organisation

• Ensure
  that stock, tools, equipment and materials are stored safely in their
  designated locations.
  
• Maintain
  a clean, organised and clearly labelled storeroom or storage area.
  
• Apply
  appropriate stock rotation principles, including First In, First Out (FIFO),
  where applicable.
  
• Ensure
  that stock is handled and stored correctly to prevent damage, deterioration or
  unnecessary wastage.
  
• Maintain
  clear identification and organisation of stock to enable efficient locating,
  picking and issuing.
  
• Monitor
  the condition of stored items and report damaged or unsuitable stock to
  management.
  

Dispatch and Distribution

• Pick,
  pack and prepare stock, tools, equipment and materials for collection or
  delivery.
  
• Verify
  quantities and item descriptions against approved requisitions, job allocations
  or dispatch documentation.
  
• Ensure
  that all goods issued or dispatched are accurately recorded in the stock
  management system.
  
• Prepare
  and maintain the necessary dispatch notes, issue slips and delivery
  documentation.
  
• Coordinate
  with drivers, logistics providers, technicians, contractors and internal
  departments to facilitate timely distribution.
  
• Follow
  up on outstanding deliveries, returns and items awaiting collection.
  
• Ensure
  that returned tools, equipment and unused materials are inspected, recorded and
  returned to their designated storage locations.
  

Record-Keeping and Documentation

• Maintain
  accurate records of all stock received, issued, returned, transferred and
  dispatched.
  
• File
  and maintain delivery notes, purchase orders, stock requisitions, invoices and
  other relevant documentation.
  
• Capture
  stock transactions accurately in stock management programmes, inventory systems
  or electronic spreadsheets.
  
• Ensure
  that stock records are complete, up to date and readily available when
  required.
  
• Assist
  with internal and external audits by providing accurate inventory records and
  supporting documentation.
  
• Identify
  and correct administrative errors in stock records in accordance with company
  procedures and the required authorisation processes.
  
• Ensure
  that all stock movements can be traced to the relevant transaction and
  supporting documentation.
  

Housekeeping, Health and Safety

• Maintain
  a clean, orderly and safe working environment.
  
• Ensure
  that stock is stored securely and stacked safely to prevent damage, injury or
  obstruction.
  
• Follow
  company health and safety procedures and the safe handling requirements
  applicable to stock, tools and equipment.
  
• Report
  unsafe conditions, damaged equipment and potential hazards promptly.
  
• Maintain
  appropriate security and access control within the storeroom or storage areas.
  
• Perform
  routine stock handling and movement safely and in accordance with company
  procedures.
  

Internal Support and Communication

• Issue
  stock, tools and equipment to authorised personnel in accordance with approved
  requests.
  
• Communicate
  professionally with suppliers, drivers, technicians, contractors and internal
  departments.
  
• Provide
  accurate updates regarding stock availability, outstanding orders, returns and
  potential shortages.
  
• Assist
  with stock investigations, audits, stocktakes and inventory system updates.
  
• Support
  operational teams by ensuring that the required materials and equipment are
  available when needed.
  
• Perform
  other reasonable duties related to stock control, stores administration and
  operational support as assigned by management.
  

Requirements

• The
  successful candidate must have a valid driver's licence and their own reliable
  vehicle, as the position requires travel between various sites across Gauteng.
  
• Grade
  12 (Matric) is essential.
  
• 1–2
  years of relevant experience in stock control, stores, warehousing or inventory
  management is required.
  
• Previous
  experience using stock management programmes or inventory control systems is
  essential.
  
• Basic
  computer literacy, including Microsoft Excel and email.
  
• Good
  numerical skills and the ability to work accurately with quantities, item
  codes, stock balances and inventory records.
  
• Ability
  to read and interpret delivery notes, purchase orders, stock requisitions and
  related documentation.
  
• Good
  written and verbal communication skills.
  
• Must
  be medically fit to perform the inherent requirements of the position,
  including routine stock handling and movement. Heavy lifting is not required.
  
• Must
  be willing and able to travel between sites in Gauteng and, when operationally
  required, work away from home. These arrangements will be discussed during the
  interview process.