STORE MANAGER MANUFACTURING

Purchasing

Sourcing and procurement of maintenance, repair, operational and ad hoc requirements

Capture purchase requisitions and create purchase orders

Draft a scope of work when required with guidance from the relevant departments

Ensure market related pricing of all goods and services

Request order confirmations for all orders placed

Follow up with suppliers to ensure that orders are processed and delivered on time and in full

Arrange documentation for COD and CIA purchases and submit to accounts for payment

Be aware of low supplies in Stores to ensure purchase orders are placed in advance of stock outs

Work with internal stakeholders to determine and maintain inventory levels

Monitor potential stock out caused by delivery delays, strikes, material shortages etc. and take necessary actions to ensure availability of materials

Request outstanding invoices and submit for receipting

Perform troubleshoot on all invoice and price issues along with delivery related problems

Monitor all returns to suppliers and coordinate with the Finance, Stores and Warehousing departments

Suppliers

Maintain effective relationship with internal and external stakeholders

Evaluate performance of all vendors and goods delivered and make recommendations to improve processes for the buying process

Manage all communication and negotiate with suppliers on price and other purchasing variables

Ensure all new suppliers comply with the vendor on boarding procedure and conduct relevant CIPC check

Reporting, Data and Document Governance

Update and maintain procurement master data

Ensure all procurement related documents are filed systematically

Key performance areas (to translate into a measure of success)

Stock Takes

Stock Transactions

Ensure execution of all functions to be at the highest level of quality with continuous identification and implementation of improvement initiatives

Maintains a neat, tidy, and structured environment which complies with occupational health standards

Ensure a safe working environment by adhering to all Health and Safety policies. Identify any risk within the department and report these to your manager

Ensure a proper filing system of all required documentation for auditing purposes

Build and maintain highly professional relationships with co-workers and suppliers

Comply with business policies and procedures

Stock Takes

Ensure stock takes are performed

Maintain an accurate record of all active warehouses to ensure monthly counts are performed

Keep filing system of all approved and signed off stock counts

Transfer stock to branches, warehouses, and mobile vans

Processing of warehouse transactions

International Invoices preparation

Ensure sign off on all relevant invoices prior to hand in to Finance for payment

Comply with business system policies and procedures and ensure that such are enforced and adhered to

Ad-hoc

Ensure compliance with company policy and procedure.

Provide additional support to the team as required.

Desired Experience & Qualification

Experience:

2 years Experience in maintenance or inventory environment as data capturer or administrator (Procurement)

2 years Experience in administrative tasks and implementation of auditable filing systems

2 years Experience in a parts store

2 years Experience in dealing with suppliers

Knowledge of Pastel evolution will be advantageous

General Mechanical and electrical knowledge

Must have knowledge of:

MS Office Excel and Word

Stock processing/administering knowledge

Good knowledge of Stock taking procedures and principles

Skills:

Acceptable English verbal, reading and written skills

Strong administration and coordination skills

Fast learner of processes, procedures, and systems

Strong communication skills with the ability to communicate at all levels within the company

Knowledge sharing abilities

Above average attention to detail