Timesheet Administrator

Position:

Timesheet Administrator

Job Description:

To collate and input of timesheet, Leave, Reversal & Recon data accurately and timeously. Execution of timesheet administration, leave settlement data and reversal administration requirements, Participates as an engaged member of the GBS team.

Location:

Johannesburg - Adcorp Place

Contract Type:

Permanent

Minimum Requirements:

Experience:

• A minimum of 1 - 3 years experience
• Timesheet management experience advantageous

Qualification:

• Grade 12

Additional Requirements:

N/A

Roles and Responsibilities:

• Check information and format of import spreadsheets against submission check list prior to importing into Ax
• Validate information and check for errors
• Generate checking extracts and flag Ops to checking ensuring extracts are submitted to Ops within the turnaround time as per SOP
• Make any changes required ensuring corrections are done within the turnaround time as per SOP
• Log for required validation lifts, ensuring appropriate authorization is received on the log as per the limits of authority.
• Ensure that the relevant feedback is received on exception reports before finalisation of any payroll.
• Post payroll per deadline once approved by Ops; and ensure record of final extract and Ops approval thereof is retained
• Flag any payroll operational & non-compliance issues to Payroll Team Leader and & find resolution to ensure “First Time Right” objectives achieved.
• Ensure payroll is paid as per agreed frequencies; and if not, the required authorisation is attached.
• Monitor payroll category code use and ensure codes used are within procedures prescribed and approved by Payroll Team Leader. Attention to detail must be exercised for all items that are non-billable, paid from provision or require authorization.
• Ensure CCMA/Labour court orders/Severance pay are only processed once tax directive is obtained and extract reviewed by Payroll Team Leader per SOP
• Ensure Suspension/Notice/is approved (as per the (LOA) limits of authority document) before processing.
• Ensure original signed timesheets or scanned copies are received on the submission log before the end of the current week; and that these are saved to Genpact folder as per SOP within agreed deadline.
• Ensure invoice # for sales orders processed for zero-billing timesheets & ad hoc sales order billings are indicated on Payroll Submission log before log is marked complete and supporting documentation attached.
• Ensure compliance regarding permissions & approval as per LOA
• Attend to all payroll queries ensuring stakeholders are updated on progress of query & speedy resolution of query.
• Ensure that all queries/errors are logged for efficient reporting to Exco and GM’s.
• Ensure saving of timesheets, extracts, leave schedules etc. as per SOP on a weekly basis on the sharepoint portal
• At the discretion of General Manager you will be required to perform duties when there is additional work & this is not limited to the region at which you are based
• Ax systems experience and sound knowledge essential