Virtual Admin Assistant

Company : Potentiam Ltd

Job Description - Virtual Admin Assistant

Potentiam is a fast-growing global offshore solutions provider connecting top talent with leading UK and European businesses. With offices across South Africa, Romania, India, and Brazil, we offer international exposure, real career progression, and the opportunity to work with high-performing global teams.

We combine global opportunity with local support - giving you the chance to grow, make an impact, and build a long-term career in a business that’s scaling fast.

Global clients. Clear progression. Real opportunity.

About Our Client

Our client is a leader in executive search and talent acquisition. They help the greatest companies fulfil their ambitions by providing world-class talent. Serving the most innovative companies in the world across technology, automotive, science, industrial and consumer markets. They combine deep commercial insight with leading edge head hunting capabilities to deliver high performing talent that sets their clients apart.

Purpose of Role

The Virtual Administrative Assistants work closely with Delivery Leads or Principals based in the London, Zurich, Dubai and Singapore offices to support the successful completion of search assignments.

You are an integral part of our clients’ success in delivering exceptional candidate and client experiences. As part of the engine room for the business you will be providing internal administrative support for team members, as well as scheduling and process management support in the form of candidate-client co-ordination.

Duties & Responsibilities

Ambassador for our client, providing administrative support to our US delivery team and serving as the internal liaison between team members.

Update and maintain the integrity of the company confidential and proprietary database, involving data entry (parsing) from LinkedIn.

Edit and format client-facing documents (e.g. job specifications and candidate reports).

Manage interview scheduling throughout the hiring process, providing clients and candidates with an exceptional service.

Manage and own (where appropriate) communication with clients and candidates around meeting scheduling.

Ensure that all messages are dealt with in a timely and accurate manner and, where relevant, relayed to colleagues promptly.

Ensure that all information is always treated confidentially and with discretion.

Overall executive administrative role to support US Managing Partner and the US Team.

Skills & Abilities

Background in administrative support, with the ideal experience coming from supporting professional services firms.

Successful candidates will be intelligent, confident professionals with excellent verbal and written English communication skills.

Meticulous attention to detail, ability to prioritise, manage, and balance a variety of project coordination responsibilities efficiently and accurately.

Excellent interpersonal relationship skills, particularly the ability to develop rapport and engage with people at all levels

Ability to problem solve and develop an understanding of our business processes.

Location and Hours

Cape Town, Hybrid - 09:00-18:00

Data Privacy Notice

The personal information you provide during the application and recruitment process will be used solely for recruitment purposes, in accordance with our data protection policies.

For any questions regarding data processing related to HR activities, please contact Chantal Endemann at [email protected].

All data shared with third parties complies with applicable confidentiality and retention requirements.

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Virtual Admin Assistant

Job Description - Virtual Admin Assistant

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