Wine Warehouse and Admin Controller

Our client, a well-established Wine Estate outside Somerset-West in the Western-Cape and who offering bulk storage and logistics services for a diverse client base, is in search of a strong-minded, experienced and detail-driven Wine Warehouse/Admin Controller.

This individual will be responsible for ensuring the smooth and efficient operations of the warehouse and will report directly to the Operations Manager/Assistant Winemaker.

Minimum Requirements:

• Matric / Grade 12 (essential);
• Tertiary qualification in Logistics, Supply Chain, or related field (advantageous).
• Minimum 35 years' experience in warehouse and administrative control in the wine, beverage, or FMCG industry.
• Strong working knowledge of inventory systems and Microsoft Office (especially Excel).
• Familiarity with wine products, industry compliance, and export processes is highly advantageous.
• Excellent organizational and time management skills.
• Strong attention to detail with the ability to multitask.
• Good communication skills and the ability to work both independently and as part of a team.

Attributes:

• Integrity and reliability

• Proactive and solution-oriented
• Ability to work under pressure and meet deadlines
• A passion or interest in the wine industry would be a bonus

Key Responsibilities:

This role is key to ensuring efficient stock management, accurate record-keeping, compliance with industry regulations, and seamless day-to-day operations.

Warehouse Management:

• Oversee daily warehouse operations including receiving of labelled and unlabeled wines, storing, and dispatching of wine products.
• Ensure proper handling, storage, and preservation of wine in accordance with industry standards.
• Manage inventory levels and conduct regular stock takes, cycle counts, and reconciliation.
• Maintain cleanliness, organization, and safety within the warehouse.
• Supervision of the warehouse and ad hoc team

Administrative Duties:

• Must be able to familiarize yourself with, and adhere to, the Cellars Policies and Procedures, which are documented and maintained in a formal reference file.
• Maintain accurate inventory records in a warehouse management system.
• Processing of small and large orders in a timely manner.
• Track and report on stock movement, variances, and losses.
• Handle all documentation related to stock control, deliveries, and exports.
• Handle administrative tasks related to the wine industry, including compliance with SAWIS, Wine & Spirit Board, Department of Agriculture, and Wine Online requirements.
• Provide reports on warehouse metrics and stock levels to management.
• Ensure compliance with health and safety regulations and wine industry standards.
• Any other ad-hoc tasks

Coordination & Communication:

• Liaise with clients during wine collections and deliveries at the cellar, ensuring professional communication, accurate documentation, and excellent customer service always.
• Act as the main point of contact for warehouse-related queries and issues.

Submit your detailed CV with a professional profile image of yourself.

Closing date of applications: 15 May 2025

Appointment date: As soon as possible