Xero Bookkeeper

This opportunity involves refining administrative and financial efficiency within an expanding logistics business. Providing flexible bookkeeping and accounts management support and operating approximately 3 to 4 hours per week, the role requires attending a weekly 1 to 2-hour in-person meeting in Johannesburg. 

Working on Xero, this position requires delivering precise financial administration and executing accurate weekly bank reconciliations. Working closely with business leadership, the incumbent will maintain clean trial balances and prepare statutory return schedules.

Key Responsibilities

• Financial Ledger Maintenance: Maintain and systematically update core financial records within the Xero accounting software environment.
  

• Document Management & Filing: File, organize, name, and track tax invoices and supplier account statements using a consistent digital folder structure.
  

• Sales Invoice Verification: Review sales invoices to confirm complete details and ensure consistency across transactional records.
  

• Proactive Internal Follow-up: Follow up consistently with internal personnel via telephone or messaging platforms to retrieve missing or incomplete documentation.
  

• Statutory Preparation Support: Compile and prepare value-added tax (VAT) reports and associated files within Xero to support formal compliance submissions.
  

• Bank Reconciliation: Perform thorough weekly bank account reconciliations to ensure ledger accuracy.
  

• External Stakeholder Liaison: Coordinate and communicate effectively with external accountants, auditors, and VAT consultants when required.
  

• Process Improvement: Identify documentation discrepancies, ask clarifying questions, and continuously improve administrative workflows and document tracking procedures.
  

• In-Person Alignment: Attend a weekly 1 to 2-hour in-person meeting at a designated Gauteng location or home office to review operational progress
  

Requirements

Essential Requirements

• Proven history of success performing bookkeeping, accounts management, or financial administration functions.
  

• Working knowledge and understanding of South African VAT and core bookkeeping/accounting workflows.
  

• Strong working knowledge of cloud-based document management principles and office utility tools, specifically Microsoft Excel.
  

• Excellent verbal and written English communication skills.
  

• Highly organized with demonstrated attention to detail and strong time-management capabilities.
  

• Based in Gauteng with the availability to commit to 3 to 4 hours of bookkeeping per week and attend a 1 to 2-hour weekly in-person meeting.
  
  

• Desirable Requirements
  

• Prior bookkeeping or account management experience within import/export, logistics, or trading company environments.
  

Required Software Skills

• Microsoft Excel
  

• Xero