ZA Workplace Operations Assistant (Office Services Coordinator)

About the role

The Workplace Operations Assistant is responsible for keeping the office clean, tidy and well‑presented at all times, ensuring supplies are always in stock, and supporting the Office Manager with day‑to‑day operations and office events. The role exists to create a welcoming, efficient workspace where employees can do their best work.

What you'll be doing

Office cleanliness and presentation

• Keep all office areas (desks, meeting rooms, kitchens, bathrooms, reception and shared spaces) clean, tidy and presentable throughout the day.


• Follow daily, weekly and monthly cleaning routines and checklists.


• Promptly identify and report maintenance issues (broken items, leaks, damaged furniture).


• Manage waste and recycling, including correct separation and removal.

Supplies and inventory

• Monitor stock levels of kitchen supplies, bathroom items, cleaning products and basic stationery.


• Place or request orders in time so items do not run out.


• Receive, unpack and neatly store deliveries; keep storage cupboards clean and organised.


• Work with the Office Manager to minimise waste and respect budget guidelines.

Office set‑up and logistics

• Prepare the office before staff arrive (basic checks on cleanliness, lighting, air conditioning, and shared areas).


• Set up and reset meeting rooms (chairs, tables, water, whiteboards/flipcharts, basic tidiness) before and after meetings.


• Assist with small office moves or layout changes (moving chairs, light furniture, signage).

Support for office events

• Assist with planning and execution of internal events (team meetings, town halls, social events, wellness activities).


• Coordinate simple catering orders, lay out food and drinks, and ensure venues are clean before, during and after events.


• Help with event logistics such as seating layout, basic AV checks (extension leads, projector/TV on) and post‑event clean‑up.

Health, safety and standards

• Help keep walkways and shared areas safe and uncluttered; report hazards immediately.


• Follow company policies for hygiene, security and health & safety (e.g., safe use of cleaning products, wet‑floor signage).

Collaboration and communication

• Work closely with the Office Manager to provide regular updates on cleaning status, supplies, and any issues.


• Respond politely and helpfully to staff requests regarding cleanliness, supplies, and meeting room readiness.
  
  

What you'll bring

• Proven experience in cleaning, office support or facilities roles (or similar hands‑on environment).


• High attention to detail and pride in maintaining a neat, organised environment.


• Reliability, good time management and ability to follow routines and checklists.


• Basic verbal and written communication skills.


• Physically able to be on your feet for most of the day and move light furniture or supplies.

Even better if

• Experience supporting office events or hospitality.


• Familiarity with basic office equipment (dishwasher, coffee machine, printers, projectors).