Buying Assistant - Start Immediately

We are on the lookout for an enthusiastic Buying Assistant to join our stellar team at Rooftop Recruitment in Johannesburg, Gauteng.
Growing your career as a Full Time Buying Assistant is an incredible opportunity to develop useful skills.
If you are strong in people management, adaptability and have the right drive for the job, then apply for the position of Buying Assistant at Rooftop Recruitment today!


SUMMARY:
Buying Assistant JOB DESCRIPTION:

Buying Assistant

Responsible for the day-to-day support of the Buying division in relation to supplier & indent agent query management and resolution

Sales cycle

Supplier relationship management & Buyer support.

Qualifications

Diploma /Certificate in Fashion Buying

2 years of experience within a retail environment.

Strong Computer literacy

• Excellent stakeholder relationship-building skills
• Excellent Communication skills – telephonic and written/e-mail
• Effective Multi-tasking ability
• Ability to remain confidential
• Able to work under pressure and meet deadlines
• Fashion Mind-set – the ability to spot trends and translate that into opportunities for buying and clients
• Strong product knowledge

Key Areas of Responsibility

• Supplier liaison and relationship management
• Supplier Admin Management
• Logistics & Shipping
• Daily Price Management
• Forex
• Warehouse Liaison
• Trend Spotting
• Adhoc support

Supplier Liaison & Relationship Management

• Follow the standard operating procedure to manage your daily supplier or Ident agent tasks 
• Respond to supplier/indent agent calls and queries
• Attend to all supplier/indent agent email / WhatsApp communication timeously
• Proactively build positive and professional supplier & indent agent relationships

Supplier Admin Management

• Ensure that the supplier’s online database or digital folder is up-to-date and accurate
• Maintain all supplier files, invoices and documents accurately
• Logistics & Shipping
• Communication with shipping companies for freight off loads
• Book the freight and arrange with supplier to load the products in the relevant countries
• Tracking of loaded containers – Goods in production / ETA
• Transport coordination from Port to Warehouse and back from warehouse to Port

Daily Price Management              

• Daily price sheet finalisation
• Update spreadsheet – product, colours, Qty, Etd, Eta,
• Costing done once shipping received – cost of item + shipping = COS
• Pricing done and added to Possibolt – stock received group – increase updated as per shipment arrival

Forex   

• handle invoice issued for deposit to secure order
• Balance of payment released when goods are on water

Warehouse Liaison

• Engage with the team Monday mornings on shipment status; stock levels and incorrect/damaged goods escalations.
• Damaged goods credit-note requests from suppliers.
• Quarterly report on quality control and damaged goods per supplier to maintain the integrity of the supplier database

Trend Spotting

• Support the Head of Buying in the identification of seasonal trends by scanning social media, the internet, and the fashion & design market movement
• Present seasonal mood boards of all trends impacting the textile/fashion industry. 
• Create a look-book pre-buying cycle for ease of reference for the buyer on international trips

Adhoc Support 

• Supporting the division with urgent deadlines or requests
• Supporting the Head Buyer with project support as needed

Living the values

To uphold, promote and advocate for the values of honesty, teamwork, working smartly, passion and excellence.

Benefits of working as a Buying Assistant in Johannesburg, Gauteng:

● Company offers great benefits
● Advancement opportunities
● Competitive salary