Office Manager

SUMMARY:
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POSITION INFO:

Job title: Office Manager

Key Responsibilities:

Office Management:

• Greet and assist visitors, maintaining a professional and welcoming atmosphere.
• Efficiently handle inbound and outbound courier services.
• Manage telephone systems and operate the switchboard.
• Coordinate boardroom bookings and ensure their availability for meetings.
• Oversee the functionality and cleanliness of reception areas, boardrooms, kitchens, and the overall office space.
• Ensure facilities are conducive to productivity, including maintaining cleanliness, tidiness, and appropriate decor.
• Address repairs and maintenance issues promptly.
• Manage plants, decor, and security arrangements.
• Develop and maintain a seating plan to optimize workspace utilization.
• Act as a liaison with the landlord regarding maintenance and other facility-related matters.
• Assist with any ad hoc work needed by the team.

Procurement:

• Source and procure office supplies, kitchen consumables, and cleaning services.
• Coordinate with IT providers for equipment setup, onboarding of new staff, and logistics related to laptops.
• Log and report any faults with service providers promptly.
• Monitor and ensure uninterrupted internet connectivity and printing services.

Culture & People:

• Maintain records of birthdays and coordinate celebratory reminders.
• Extend warm welcome messages to new staff and facilitate their onboarding process.
• Organize team-building events to promote camaraderie and collaboration among employees.
• Plan and execute the year-end function and other significant events on the company calendar.

Travel Arrangements and Visa Coordination:

• Coordinate travel arrangements for employees, including booking flights, accommodations, and transportation.
• Assist with visa applications and documentation for international travel as required.

Skills and Abilities of the Ideal Candidate:

• Proficiency in Microsoft Office Suite.
• Proven experience in office management or administrative roles.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Ability to prioritize tasks and work under pressure in a fast-paced environment.
• Attention to detail and problem-solving skills.
• Knowledge of procurement processes and vendor management.
• Understanding of facilities management and maintenance procedures.
• A proactive and flexible approach to work.

This is a permanent fulltime in-office position based in Somerset West.

Location: Somerset West.

Salary offered : R15 000-R20 000 per month.

Starting date: As soon as possible.

Please apply online if you meet all the above-mentioned requirements.

Please assume that your application was unsuccessful if you do not receive any feedback within 4 weeks.