Procurement Specialist

SUMMARY:
Our client, a national manufacturing company, is looking for an experienced individual to procure, monitor, control and conduct spend analysis for the Group.

POSITION INFO:
Minimum Requirements:

• National Diploma in Supply Chain Management / CIPS Level 4
• B.Com in Supply Chain or CIPS Level 5 and above, a strong advantage.
• Min. 5 years experience in a similar role.

• Ensure integrity and transparency in supplier management and sourcing.
• Assist in the supervision of procurement administration employees.
• Participate in the vendor approval process on SharePoint.
• Assist in identifying procurement synergies and opportunities to become more efficient.
• Facilitate cross functional and cross plant communication forum to seek synergies and benchmarks.
• Implement continuous improvement activities with suppliers to achieve supply base management targets.
• Identify negotiation opportunities (cost benefits and terms and conditions).
• Research and benchmark procedures, processes, and practices.
• Actively identify cost savings/avoidance opportunities using spend analysis, cost categorisation, vendor categorisation, etc.
• Manage and control item master and create item codes with correct allocations to general ledger expenses.

• Achieve agreed targets and work within agreed deadlines in line with Procurement objectives.
• Assist in the management of supplier contract amendments process.
• Create and maintain catalogues on the ERP system.

• Optimise BBBEE spend through the identification of ED and SD suppliers.
• Create an awareness internally for end-users to use BEE vendors.
• Provide support in reporting of BBBEE procurement spend.
• Assist in the co-ordination and collection of BBBEE evidence for company certification.

• Compile tender documents and contracts.
• Submit request for tender documents to identified suppliers.
• Compile tender evaluation reports for presentation to tender committee with recommendations and supporting information.
• Evaluate tenders by co-ordinating input from all role players to facilitate adjudication process.
• Participate in tender adjudication process according to the company procedure.
• Analyse quotes and make recommendations.
• Conduct supplier evaluations to determine whether suppliers can fulfil requirements.
• Negotiate terms and conditions within agreed mandates price, quality, delivery conditions, payment terms, etc.).

• Maintain and update material standards where applicable.

• Assist the factory with the resolution of supplier problems (quality, supply, etc.).
• Review key supplier performance (audits and supplier visits) and compile supplier reports.
• Identify opportunities for improvements with suppliers.
• Maintain and develop suppliers to add value by, targeted value-added projects, substitution, aggregation of purchase value engineering .
• Chair supplier/end-user meetings to maintain strategic supplier relationships.
• Assist, implement, maintain and manage the design of the supplier audit matrix.

• Report on procurement KPI’s.
• Review open orders report and requisitions.
• Status report on contracts/catalogue progress.
• Monthly spend analysis.