Office Administration Internship

MANCOSA is a registered, private tertiary institute committed to the provision of affordable, accessible, and accredited management programmes - both undergraduate and postgraduate qualifications - throughout Africa and the globe. A proud member of the Honoris United Universities network, the first and largest pan-African private higher education network, committed to transforming lives through relevant education for lifetime success.Job Description Office Administration: Answering the telephone and directing the call to the relevant person/department Taking detailed messages if somebody is not available Making sure the office is tidy; blinds are open when the domestic worker is not in Assisting walk-in clients/offering tea/coffee when clients are at the office for meetings Assist with general queries/info Coordinating Courier requirements Checking e-toll balance every week and ensuring payments are done when the account is low Signing for parcels Managing office cleaning consumables and Refreshments (Tea, coffee, Sugar, Milk) send a list of items required to G.M. to buy Filing, copying, scanning Making sure all forms are updated with relevant information Laminating of contact sheets for all clients Updating and maintaining an inventory of office equipment for insurance purposes Meeting minutes PA tasks for the GM (calendar updates, meeting reminders, etc.) Logging calls for offsite/content Monthly recons for GM's company credit card Monthly petty cash recons, managing and maintaining Petty cash Weekly claims for GM's expenses Monthly Fuel recons for all vehicles in the region Changing of alarm/access codes every second month or when necessary Diverting calls to GM's cell after 5 pm every afternoon Making sure everybody who uses a company Vehicle signs out the vehicle when they take it and signs it back in when they return it Updating of installation list/calendar as soon as PMs send through the request Sending an installation list/calendar monthly to G.M - 28th of the month Requesting quotes/ordering equipment from relevant suppliers for staff when needed/requested Ordering stationery for all staff Booking in all company vehicles for services and doing payment requisitions, as per processes in place Assist with the planning and coordination of the region's Social events Assist with stock control when necessary Manage and maintain a staff and visitor register OHS for the region - complete all required documentation as per requirements Managing and maintaining a calendar for the boardroom Sending a daily attendance report to HR Assisting with HR requirements as and when required Requirements: Proactive High energy Extrovert Goal driven Motivated Honest Time driven Punctual Excellent telephone etiquette Social (people's person) Attention to detail Applicants must have a valid car license and own a vehicle