Part-time Legal Office Administrator

Job Description

An established law firm based in the Northern Suburbs of Johannesburg is looking to secure the interest and skills of a dedicated Legal Office Administrator. You will be required to work in-office Monday - Thursday (8am- 2pm).

They are looking for a mature individual with appropriate professional experience.The successful candidate needs excellent written and verbal communication skills, a healthy respect for urgency and exceptional attention to detail. You will work closely with the practice director and attorneys. From time to time, you will work alone in the office and therefore require someone who is self-motivated, confident and capable. The role requires someone with an understanding of time sensitive matters who is organised and can comfortably manage numerous tasks at any given time.

Responsibilities:

Client liaison and general office administration Largely administrative tasks and supportWritten communication: Large volumes of email comms (can be up to 50 emails per day), follow up and responsesVerbal communication: dealing with internal and external stakeholders and clientsAnswering of the phone from time to time and as may be requiredDocument creation, edit and QAGeneral office support: Courier, greeting clients/guests on arrival, answering phones (if call diverted from time to time/as required)Run errands from time to time (for office supplies etc)You may need to manage Excel documents: expenses and admin of monthly accounts Confidence in ability to prioritise tasks and attend to things timeouslyUnderstanding of confidentiality and ability to be discreet

Requirements

Experience

Minimum of 8 years' relevant experience in a similar role within a professional environment3-4 years’ experience supporting a senior level professionalSolid command of the English languageProficient in MS Office and email

Skills

Computer literate and tech savvyTelephone etiquetteStrong administrative skillsAbility to multitask and remain calm, even when under pressureAble to listen and transcribe accurately as and when required

Your nature:

Willingness to be flexible within reason.Well-spoken, kind and professional.Someone who can respectfully anticipate the Director’s needs from time to time, ideally be proactive and have forethought. Appropriately follow up/remind/raise points that need to be addressed.

Benefits

• Typically Fridays are not required to be in-office/assist
• You will be required to work in-office Monday -Thursday (8am- 2pm)