Part Time Accounts Assistant

Requirements

Job Specification:

Daily Tasks:

• Enter invoices for the purchase of carbon allowances and overheads into Quickbooks (QB).
  

• Manage the accounts inbox, liaising with the Accounts Manager as needed.
  

• Resolve supplier queries, credit notes, corrections, and exchange differences in QB.
  

• Oversee the bank feed from Lloyds Bank into QB, ensuring accurate allocation of receipts and payments across multiple currencies (£, Euro, US$, PLN) and accounts.
  

• Manage the bank feed for account balances with the currency and futures broker, allocating receipts and payments across various accounts and currencies.
  

• Ensure all transactions are properly allocated in the ledgers, keeping bank and broker account positions up to date.
  

• Record company credit card transactions, allocate purchases to the appropriate expense accounts, and follow up on late expense documentation as needed.
  

• Raise consultancy service invoices and maintain a summary spreadsheet.
  

• Address queries related to unpaid invoices, credits, and invoice generation.
  

• Sort and distribute incoming post.
  

Weekly Tasks:

• Push customer sales invoices for carbon credit/allowance sales from the CRM system (Zoho) to QB via an automated link.
  

• Perform weekly and monthly checks to ensure the completeness and accuracy of processing, identifying and discussing any discrepancies.
  

Monthly Tasks:

• Upload the monthly report from the currency and futures broker, recording all currency, futures, and mark-to-market transactions in QB.
  

• Reconcile the broker statement against relevant QB ledger accounts.
  

• Check month-end bank accounts against statements and convert forex balances into GBP to reconcile with QB accounts.
  

• Reconcile outstanding credit card transactions with month-end statements.
  

• Prepare monthly analysis of consultant charges and commissions for month-end reporting.
  

• Perform other month-end procedures, reconciliations, and general support for the Accounts Manager as time permits.