Part-time Community Relations & Database Coordinator

Looking
to apply your administrative, event coordination, and community engagement
skills within an established educational institution? Commencing
1 Feb 2027 for 12 months, working 3 days per week (Tuesday, Wednesday and Thursday) 8am to 12pm with occasional
evening and weekend attendance required during scheduled institutional events,
balanced by a degree of flexibility and some work-from-home capacity.

The
position oversees alumni communication, database integrity, demographic research,
event management, and committee administration. It serves as an
essential liaison point for community engagement, maintaining accurate records,
supporting regular correspondence, and coordinating meaningful initiatives
across past and present stakeholders.

​

Key
Responsibilities

·       Manage inbound and outbound communications across multiple
channels

·       Maintain and foster positive public relations with the
alumni network, current and past staff, and parents.

·       Update, maintain, and enhance the accuracy and completeness
of contact information and records within the alumni database.

·       Coordinate and assist in the end-to-end execution of alumni
events, covering logistics, venue bookings, invitations, RSVP management,
advertising, and artwork.

·       Provide dedicated administrative support to the alumni
committee, including meeting scheduling, agenda management, supply tracking,
and invoice processing.

·       Assist in promoting and executing alumni programmes, such
as career support services, volunteer opportunities, and mentoring initiatives.

·       Maintain active social media channels and update
institutional website pages with relevant community content.

·       Research community trends, demographic information, and
preferences to prepare informative reports and assist with quarterly board
reporting.

·       Liaise and collaborate effectively with year
representatives and external tertiary institutions as required.

Requirements