Anova Health Institute's job vacancy, Career and Recruitment Job title : Payroll Administrator (FTC) - Johannesburg jobs in Gauteng Job Location : Gauteng, Johannesburg Deadline : July 06, 2024 Quick Recommended Links
Key duties and responsibilities:
Payroll
- Ensure all input received is processed accurately within the specified time, according to Anova procedures and Statutory laws.
- Capture new employees on Sage 300 People from authorised documents.
- Generate employee numbers and files for new employees.
- Filing paperwork into employee files and other files.
- Ensure paperwork is filed accurately and in alphabetical/numerical order.
- Capture terminated employees on Sage 300 People, following full termination process.
- Capture overtime claims onto Sage 300 People.
- Calculate and capture consultant hours from timesheets or invoices.
- Manage, maintain, and update payroll related data.
- Monitor Payroll Admin e-mails and follow up on all queries to ensure payroll data is kept up to date.
- Co-ordinate and capture data from Per Diems and Travel Claims received from Finance onto Sage 300 People, ensuring no duplications.
- Generate dummy payslips on Sage 300 People for potential new staff as requested by HR Department.
ESS, Info Slips, Timesheets & Medical Aid
- Approve leave on ESS in line with BCEA and Company Policy.
- Ensure all employees are linked to the correct approvers on ESS.
- Ensure all applicable employees are impersonated correctly on ESS.
- Assist and guide all employees on the process to reset their passwords.
- Monitor ESS Admin e-mails.
- Capture annual and sick leave onto Sage 300 People.
- Export of Info Slips from Sage 300 People, generation of PUK Letters, sending out info slips. monthly by e-mail to all employees linked to this option.
- Verify timesheets from projects on a monthly basis.
- Ensure timesheets and leave correspond and address discrepancies.
- Process Discovery and UMVUZO applications for new employees.
- Maintenance of medical changes on payroll on an annual & monthly basis.
General Payroll Administration
- Ensure all termination checklist documents, final timesheets are signed off correctly.
- Ensure all payroll input is placed accurately in the monthly folders/files for payroll checks and for audit requests.
- Assist with audit reviews.
- Complete Department of Labour UI19s for terminated and employees on maternity leave.
- Respond to external employee confirmations and staff queries.
- Process payments to employees for the 10th, 25th and adhoc payment runs each month.
- Any other tasks as agreed with line manager.
Minimum qualifications and experience:
- Matric Certificate.
- Certification on Sage VIP Premier/Sage 300 People and ESS.
- 5 years’ experience in payroll administration on Sage VIP.
- Experience in Sage 300 People advantageous.
- BIM/Smart/Sage Reporting.
- Sound knowledge of BCEA and LRA.
- Report generation (Excel and Sage 300 People).
Skills, competencies, and attributes:
- Computer literate (MS Office, Word, Excel).
- Attention to detail, systematic and thorough.
- Good problem-solving skills.
- Good time management skills.
- Ability to multitask and work under pressure.
- Service orientation.
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*Payroll Administrator (FTC) - Johannesburg in Johannesburg