Physician's Personal Assistant (Part-Time)

We are a staffing agency recruiting on behalf of a busy U.S.-based physician and entrepreneur who is seeking a highly organized and proactive Personal Assistant to help manage both personal and business responsibilities.

This is a unique opportunity to work closely with a medical professional who is launching a new medical expert legal consulting business while balancing a busy family life. The role is primarily focused on personal assistance (75%) with some business support responsibilities (25%). The ideal candidate is professional, discreet, detail-oriented, and enjoys creating order in a fast-moving environment.

Key Responsibilities:

Personal Support (75%)

• Coordinate domestic travel arrangements, including flights, rental cars, accommodations, and itineraries


• Manage travel logistics for recurring work trips and family vacations


• Schedule and coordinate personal, family, and children's medical appointments


• Conduct research on service providers, consultants, specialists, schools, extracurricular programs, and other personal needs


• Manage calendars, reminders, and important deadlines


• Handle various administrative tasks and personal projects as assigned


• Serve as a trusted point of coordination for personal affairs

Business Support (25%)

• Provide general administrative support for a growing medical expert legal consulting business


• Conduct online research related to business development opportunities


• Assist with professional networking and connection-building initiatives


• Support marketing-related administrative tasks as needed


• Help organize business information, documents, and communications


• Assist with special projects and ad hoc business requests

Required Qualifications:

• Minimum 2 years of experience as a Personal Assistant, Executive Assistant, Virtual Assistant, or similar administrative role


• Excellent organizational and time-management skills


• Strong written and verbal English communication skills


• High level of professionalism, discretion, and confidentiality


• Proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail)


• Strong internet research capabilities


• Ability to work independently and manage multiple priorities


• Reliable internet connection and home office setup

Preferred Qualifications:

• Experience supporting physicians, healthcare professionals, or entrepreneurs


• Previous experience managing travel logistics and personal scheduling


• Familiarity with administrative support for small businesses or startups


• Experience working remotely with U.S.-based clients


• Background in customer service, operations, or executive support

What We're Looking For:

• A highly organized individual who enjoys creating structure and staying ahead of deadlines


• Someone who is resourceful, proactive, and able to anticipate needs before they arise


• A professional and reserved personality who can build trust while maintaining confidentiality


• A dependable self-starter who takes ownership of tasks and follows through consistently


• Someone who thrives in a long-term support role and enjoys helping busy professionals stay focused on what matters most