Engineering Admin

Engineering Admin
Barcelona
Barcelona, Catalunya, ES

Company Description

Fairmont Hotels & Resorts is where the intimate equally coexists with the infinite – an unrivaled portfolio of more than 90 extraordinary hotels where grand moments of life, heartfelt pleasures and personal milestones are celebrated and remembered long after any visit. Since 1907, Fairmont has created magnificent, meaningful and unforgettable hotels, rich with character and deeply connected to the history, culture and community of its destinations – places such as The Plaza in New York City, The Savoy in London, Fairmont San Francisco, Fairmont Banff Springs in Canada, Fairmont Peace Hotel in Shanghai, and Fairmont The Palm in Dubai. Famous for its engaging service, awe-inspiring public spaces, locally inspired cuisine, and iconic bars and lounges, Fairmont also takes great pride in its pioneering approach to hospitality and leadership in sustainability and responsible tourism practices. Fairmont is part of Accor, a world leading hospitality group counting over 5, 400 properties throughout more than 110 countries, and a participating brand in ALL - Accor Live Limitless – a lifestyle loyalty program providing access to a wide variety of rewards, services and experiences.  

Job Description

• Administrative Support:
  • Provide administrative support to the engineering department, including handling phone calls, emails, and inquiries.
  • Assist in preparing reports, presentations, and documents as needed.
  • Maintain accurate records and documentation related to engineering activities, including equipment maintenance schedules, work orders, and inventory.
• Scheduling and Coordination:
  • Coordinate schedules and appointments for engineering staff, ensuring optimal coverage and efficiency.
  • Assist in planning and organizing departmental meetings, trainings, and events.
  • Communicate effectively with other hotel departments to coordinate maintenance activities and resolve issues.
• Communication and Correspondence:
  • Serve as a point of contact for internal and external inquiries related to engineering operations.
  • Facilitate communication within the engineering department and with other hotel departments to ensure smooth workflow and collaboration.
  • Draft and distribute internal memos, notices, and announcements as directed by management.
• Inventory Management:
  • Assist in maintaining inventory levels of supplies, equipment, and tools needed for engineering operations.
  • Coordinate with suppliers and vendors to order necessary materials and ensure timely delivery.
  • Conduct regular inventory checks and update inventory records as needed.

Qualifications

• Bachelor’s degree in Business Administration, Engineering, or related field preferred.
• Proven experience in an administrative role, preferably in a hotel or hospitality setting.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Attention to detail and high level of accuracy in data entry and record keeping.
• Ability to work independently with minimal supervision and as part of a team.
• Knowledge of engineering principles or previous experience in a related field is a plus.

Additional Information

Our commitment to Diversity & Inclusion :

We are an inclusive company, and our ambition is to attract, recruit and promote diverse talent.