Hr Administrator

HR AdministratorMadrid, SpainDISCOVERyour opportunity What will your essential responsibilities include? As part of the HR team, the HR admin & payroll colleague main mission is to:Support all levels of HR locally with various operational tasks, partnering with HRBP and HR Community within the entity and transversally in the HR functionWork closely with HRIS and HR Operations function to deliver a variety of administrative tasksCoordinate local payroll activities between AXA XL, payroll provider and HR teamsThe HR Admin & Payroll main activities are to: HR administrationGenerate and execute all reports or queries and provide summaries of data for use in analysis or decision makingImprove and maintain all HR perimeter reportsValidate output against systemsFollow established procedures for updating, validating, and correcting employee records or other related HR dataPrepare end-user documentation or training materials as neededBring about all hiring and terminations processHandle all employee life cycle letters Document, formalize and maintain up to date all local HR processesSupport in expatriate and international mobility managementTime & Absence managementBenefits management (Insurances, Pension Plan, Shareplan, etc)Management of Compliance processes such as CBI and background checks. Implementation, development and/or follow-up of HR policies: SmartWorking, I&D, Equality Plan, Remuneration Register, etcCommunicate data changes (cost centers, positions, managers changes)Provide support, guidance and expertise to resolve queries from employees and other stakeholdersPayroll coordination Handle any front office activities as needed as per local procedures in-force on time management, payroll, personal data, etc. . Receive and validate payroll dataPrepare data inputsSend data to Payroll provider for processingReview, reconcile and approve vendor output reportsLiaise with finance for the booking of various paymentsShare Sick note, Maternity notes, and the termination note for authority fillingManage the new hire template to register with payroll vendor and regulatory authoritiesProcess and distribute on and off cycle informationCoordinate payroll activities and stakeholdersLabor relationsApplication and interpretation of the collective bargaining agreement, labor regulations and internal policies on labor relations. Prepare reporting and data to be presented to unions Prepare all documents for individual agreements and settlements Support dialogue with Labor CounselThis position reports to Head of HR Iberia. SHARE your talentWe’re looking for someone who has these qualifications and skills:Several years of experience in HR administration or proven knowledge in HR Admin topicsNative/fluent Spanish with a good knowledge of English, written and spoken Knowledge of any HR tool will be recommended ex: Oracle, SAPProficiency level of ExcelGood command of PPTTime management skillsTeam workingAgility & ability to learnJob SummaryJob number: 23000107D20240308Date posted : 2024-03-27Profession: Human Resources & DiversityEmployment type: STANDARD