HR Administrative Specialist

About Olala Homes

Olala Homes is a fast-growing tech-enabled real estate management and hospitality company with headquarters in Barcelona. We are part of a Hospitality group that manages over 1200 short-term rentals, hotels, and other unique accommodations, as well as 10 restaurants , across multiple countries in Europe, Asia and the Middle East. Our mission is to provide our guests with unique hospitality experiences while promoting an efficient and sustainable way of travelling with style. Since our beginning in 2014, we’ve expanded our operations to 17 cities and are on our way to continue growing in different markets worldwide by offering travellers smart/digital and stylish accommodations and high-level service.

Your role

We are seeking a dynamic, creative and passionate HR Administrative Specialist to join our team. As a HR Administrative Specialist , you will be mainly responsible for the employee life cycle and reporting directly to the HR Coordinator . 
On a day-to-day basis, you will assist and guide our employees through each stage of the employee life cycle, while driving our company culture. The ideal candidate will be someone who enjoys taking on new and exciting challenges. You will be working in the employee life cycle, from coordination of new hires documents, preboarding, onboarding to answering general and specific questions regarding their benefits, payslips, handling concerns and supporting managers in day-to-day management activities.
This is an excellent opportunity to gain hands-on experience in the vacation rental industry and be part of the fast growth of our company

Your Journey

• First point of contact for Olala Homes employees on People-related topics.

• Maintain up to date People systems: Input starter and leaver data into People systems and ensure the quality & accuracy of employee data across the business

• Ensure that all Olala Homes employees have a seamless employee experience throughout the employee lifecycle, from signing on to leaving the company.

• Manage and promote benefits in the different markets.

• Develop trusted partnerships with Olala Homes leaders to enable you to support them in the people processes and issues they face.

• Support the Talent Acquisition team in any local hiring needs (e.g. language assessment reviews, offer letters and labor/legal market needs).

• Ensure compliance with labor laws and regulations for each market.

• Analysis of absenteeism, turnover rate, retention rate.

• Manage the PRL process and keep the database updated.

• Create and develop Employee Policies

• Develop Data protection policies

• Be the direct contact with laboural agency. Support in payroll process.

For us, every day is filled with purpose.

What do you bring to your trip

• Experience in HR administration of a minimum of 2-3 years in fast growth companies.

• Bachelor degree in Human Resources, Business Administration and Management. 

• Knowledge of employment law in Europe (employment requirements, types of contracts, mandatory insurances, benefits, separations)

• Fluent in English and Spanish 

• Great communication skills: adapts the message to the audience, can hold sensitive and difficult conversations

• Excellent organisation, prioritisation and attention to detail

• Treat highly confidential information and situations with the utmost integrity

• High level of Excel

• Self-starter, creative, thinking outside the box and willing to support expansion in a fast-growing environment.

• Passionate, proactive, hands on, dynamic and energetic

• Flexible, resilient and adaptable to changes.

• Confident working in cross-functional teams.

• Comfortable in a start-up environment.

Olala Perks

• Breakfast is the most important meal of the day. Fruit, coffee & milk is on us!
• You will have access to apply for our private healthcare after a probation period of 6 or 12 months, depending on your type of contract.
• Employees know it first! You will be able to enjoy an annual credit to use in one of our accommodations around the world.
• ¡Work abroad!: you will have the opportunity to work from another city for a total of 6 weeks per year.
• You can make a difference with us. We’ll develop a compensation bonus plan based on your performance and individual projects linked to the company goals.
• Keep learning! Career growth and development opportunities including learning programs and career plans per department and position.
• Flex day: Your flexibility is important. Enjoy the possibility of working from home 1 day a week.
• Birthdays Off: Enjoy your birthday doing what you love most.
• Events: Team buildings, office events and once a month Olala Homes invites you to an afterwork!
•  Pet friendly days at the office - we want to meet your furry friend!

Diversity and Sustainability

At Olala Homes, we take pride in cultivating a vibrant and inclusive work environment that celebrates individuality and diversity. We believe that these are invaluable assets that fuel innovation, foster creativity and drive our overall success.
Additionally, we believe in taking action towards curving the impact that our company has on its environments. This includes implementing energy efficient practices and engaging in community projects that promote cultural preservation among others actions.
We look forward to receiving your application!
For more information about Olala Homes, visit and to keep up to date with Olala Homes’ news, follow us on LinkedIn and Instagram !