Administrator, Clinical Monitoring

CTI Clinical Trial Services, Inc - Madrid, Spain Details Negotiable Freelancer 1 position Administrator, Clinical MonitoringJob Purpose/SummaryResponsible for supporting the Clinical Monitoring department, the CRA Management team, and the Vice President of Global Clinical Monitoring, focusing on administrative responsibilities. What You’ll DoProvide administrative support for Clinical Monitoring department, including meeting planning and drafting/distributing/maintaining meeting agendas and minutesAssist with planning and administration of new employee orientation / training and mentoring programs; conduct administrative training with new hire Clinical Monitoring staffAssist with identifying, developing and scheduling non-project related training for Clinical Monitoring staffAssist in resource tracking of all project team assignments for Clinical Monitoring staff to ensure sponsor needs are metCollaborate with Training and Development department to ensure timely and accurate maintenance of training documentation for Clinical Monitoring department as a whole and for individual Clinical Monitoring staff membersComplete administrative deliverables related to review and tracking of expense reports within given timelinesAssist in completing expense reports for Clinical Monitoring staffAssist with administrative aspects of on-boarding, maintenance and off-boarding of consultant/freelance CRAsPerform other administrative tasks as neededWhat You BringAbility to effectively communicate information to employees both verbally and in writingAbility to multi-task, track, and maintain organization in fast-paced, changing environmentAbility to use good judgment when making decisionsAbility to provide highest level of customer serviceAbility to build strong bonds with employees to foster open, honest, and candid communicationAbility to maintain highest level of confidentiality when dealing with proprietary information and sensitive situationsAbility to effectively use information technology, including a laptop computer and Microsoft software systemsAbility to understand basic data processing functionsProficient with Microsoft Word, Excel, and PowerPointAbility to learn quickly and adapt to new systems and technologiesHigh School degree, Associate’s degree or Bachelor’s degree in allied health fields or equivalent experience as determined by CTI Management and Human Resources2 years of administrative and organizational experience2 years of practical experience with a pharmaceutical company or clinical research organization (CRO)Experience working with Concur expense reporting systemWhy CTI? At CTI, we recognize that our people are what make our company successful. Our work moves medicine forward. For that reason, we treat our team members with the respect they deserve, and our numbers show it:We support career progression - We believe in promoting from within and we have a structured mentoring program and program for recent graduates to provide the support employees need to move forwardWe value education and training - We provide tuition assistance, partner with universities and colleges to create programs in our field, and have a dedicated training departmentWe value our people - We have never had a layoff in our three decade history and we guaranteed full pay for our employees during the COVID-19 shut-down regardless of the number of hours worked. We support a work-life balance and the importance of time with family by offering generous vacation time, a hybrid work from home schedule, and paid parental leave. Our culture is unparalleled - We've received multiple awards recognizing CTI as one of the best places to work in the greater Cincinnati area, as well as one of the top CROs in the industryWe think globally and act locally - With employees across 60 countries, we have global reach but maintain culture and connections to the local communities in which we work. Our CTI Cares Committees are dedicated to ensuring the CTI culture and values translate around the world. We are looking toward the future - We have had a consistent double-digit growth rate over the last decade, invest in cutting-edge technology, and pride ourselves on our average annual retention rate of 95%, which is much higher than many other CROsOur work makes a difference - We focus our work on treatments for chronically and critically-ill patients, who are depending on us to bring these life-changing therapies to marketCTI Clinical Trial and Consulting Services