HR Admin - Urgent Position

WHO WE ARE

Manychat is a leading Chat Marketing platform. We help businesses engage with their customers on Instagram, Facebook Messenger, WhatsApp, and Telegram.

Trusted by over 1 million brands in 170+ countries, we're an official Meta Business Partner, backed by top investors, including Bessemer Venture Partners.

With 180+ teammates across international offices in Barcelona, Austin, Amsterdam, São Paulo, and Yerevan — Manychat helps businesses across the globe improve their ROI and grow faster.

WHAT WE'RE LOOKING FOR

We are seeking an HR admin with at least 2 years of experience managing personnel documents for both Spanish citizens and international employees. Qualified applicants will have experience handling temporary and permanent service contracts and working with payroll providers in various countries.

The HR admin will be part of the Finance team, reporting to the local Accounting lead.

WHAT YOU’LL DO

• Manage personnel record-keeping and reporting.
• Monitor the processes of employee hiring, transfer, and termination.
• Develop policies and documents related to personnel management.
• Process employee paperwork and assist them with workplace adaptation.
• Prepare documents in compliance with labor legislation and the company local regulations.
• Register personnel documents, organize document storage, and maintain an archive.
• Identify errors, inaccuracies, corrections, and unreliable information in documents, ensuring documents authenticity.
• Stay updated on labor legislation using search engines and information resources.
• Utilize computer programs for managing databases related to personnel records and movement.
• Coordinate business trips, collect and archive documents.
• Participate in relevant company projects.
• Provide consultation to company employees on personnel matters.
• Help the entity Lead in daily routine operations.

WHAT YOU’LL BRING

Must haves:

• 2+ years of proven experience with personnel documents.
• Experience in successfully passing inspections from regulatory authorities and/or providing documents upon their requests.
• Basics of labor, civil, and archival legislation, and regulatory legal acts on personnel documentation maintenance.
• Understanding of internal labor regulations.
• Understanding of general trends in the labor market and in the industry.
• Familiarity with position appointment procedures, hiring, changes in position or salary, and dismissal.
• Knowledge of the preparation, maintenance, and storage of personnel-related documentation.
• Proficiency in compiling personnel reports.
• Familiarity with labor protection and fire safety rules.
• Experience in organizing business trips.
• Strong communication and time management skills.

Nice to haves:

• Experience in controlling the Payroll providers or direct payroll experience.
• Strong verbal, written, and stand-up presentation skills.

WHAT WE OFFER

We care about your growth, well-being, and comfort

• Professional development budget for relevant conference tickets, training programs, or courses.
• Flexible benefits plan to choose the perks that fit your needs.
• Health insurance including dentistry, psychology sessions, nutrition consultations, surgery, and travel assistance.

Manychat is an Equal Opportunity Employer. We’re committed to building a diverse and inclusive team. We do not discriminate against qualified employees or applicants because of race, color, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristic protected by local law or ordinance.

This commitment is also reflected through our candidate experience. If you have individual needs that may require an accommodation during the interview process, please indicate this in your application. We will do our best to provide assistance throughout your interview process to ensure you’re set up for success.