Academic Planning and Registration Assistant

Academic Planning & Scheduling

• Prepare and manage class scheduling and student enrollment across programs and campuses.
• Analyze scheduling opportunities and optimize class offerings for students and faculty.
• Support the creation and follow-up of the master schedule and academic planning processes.
• Monitor campus scheduling and enrollment to ensure proper budget execution.
• Prepare monthly academic planning reports and enrollment projections.

Student Records & Registrar Functions

• Maintain, update, and ensure accuracy, integrity, and confidentiality of student academic records.
• Administer Student Information Systems (SIS) and Learning Management Systems (LMS).
• Organize and manage registration processes for new and continuing students.
• Process grades, attendance, transcripts, graduation clearance, and transfer credits in a timely manner.
• Respond to inquiries regarding academic records and resolve related issues.

Compliance, Reporting & Audits

• Ensure compliance with institutional, accreditation, and regulatory requirements.
• Conduct regular audits of academic files (transcripts, evaluations, documentation, etc.).
• Support internal and external reporting, including accreditation processes.
• Assist in preparing reports for regulatory bodies and institutional stakeholders.

Coordination & Stakeholder Support

• Collaborate with faculty, academic teams, and university departments to ensure aligned processes.
• Provide support to Dean of Faculty, Dean of Students, Campus Director, and other stakeholders.
• Interpret academic policies, monitor student progress, and coordinate academic recognitions (Dean’s list, probation, etc.).
• Participate in departmental and campus meetings and contribute to continuous improvement initiatives.

Operations & Administration

• Maintain up-to-date student information and ensure proper data management.
• Support academic planning budgets and routine administrative processes.
• Supervise or support Academic Support/Student Records functions (as applicable).
• Contribute to a positive institutional image and student experience.
• Perform additional duties or special projects as assigned.

• Bachelor’s Degree preferred.
• 2–3 years of experience in Higher Education.
• Experience with Student Information Systems (SIS) required; LMS experience (e.g., Blackboard) is a plus.
• Strong experience in academic planning, scheduling, and/or digital records management.
• Advanced computer skills, especially Excel and data analysis.
• Strong organizational, analytical, and problem-solving skills.
• High level of integrity and attention to detail.
• Strong communication and interpersonal skills.
• Full professional proficiency in English required.
• Additional languages (Spanish, French, or German) are a plus.