Account Payable & Receivable Specialist Maternity Cover

Job Title: Account Payable & Receivable Specialist – Maternity Cover 

Finance cluster – Reporting to Head of Global Finance Operations

Top Employers Institute is the global authority recognising excellence in people practices. We assist companies to accelerate these practices and further enrich their worlds of work. Through the Top Employers programme, participants are audited, certified and recognised as employers of choice. Established more than 30 years ago, Top Employers Institute now certifies over 2,300 organisations in 121 countries. These certified companies positively impact the lives of over 12m employees globally.  

Purpose and Contribution to the Company Strategy

The purpose of this role is to manage the company’s financial transactions by ensuring the timely processing of invoices, payments, and collections. They maintain accurate records, reconcile accounts, and collaborate with vendors and customers with international scope.

Key Responsibilities

1.      Billing  

• Execute and follow up on the invoicing procedure, ensuring accuracy and timeliness.


• Provide relevant support to accounts for invoicing-related matters.


• Monitor and allocate invoicing payments.


• Facilitate the vendor setup process for Top Employers with clients.


• Maintain up-to-date documentation for the invoicing process.


• Manage the debt collection process to ensure timely payments.

2.      Data Administration & Reporting

·       Collect and manage information relevant to the invoicing process.

·       Review and validate billing contracts for accuracy and compliance.

·       Monitor and maintain data in financial records.

·       Supporting Billing Reconciliation.

3.     Accounts Payable

·       Process daily bank statements.

·       Record and manage purchase invoices using Blue10.

·       Prepare bi-weekly payment runs.

·       Assist in the monthly financial closing process in collaboration with the financial controller.

·       Facilitate vendor setup and ensure compliance with financial procedures.

·       Support Accounts Receivable (AR) and Accounts Payable (AP) projects.

Competencies

Company competencies (for everyone):
• Collaboration
• Customer focus
• Global perspective

Key success competencies (in addition to company competencies):

·       Ensures accountability

·       Plans and aligns

·       Optimizes work processes

·       Communicates effectively

·       Action oriented

·       Knowledge of one of the languages is a plus (Englis, Italina, French, German)

Qualification Criteria

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.


• Understanding of international accounting standards and knowledge of international finance regulations and tax compliance.


• 2–5 years of experience in Accounts Payable, Accounts Receivable, or general accounting.


• Experience in multi countries transactions and payment processing.


• Strong communication skills to effectively collaborate with international vendors, customers, and internal teams.


• Problem-solving ability, especially in resolving discrepancies and disputes.


• Time management skills to handle multiple transactions across different countries.


• Excellent communication skills, both verbal and written, in English ( French or Italian is plus)


• Positive attitude and team player.

Top Employers Institute offers

Purposeful Impact. Global Connections. Versatile Working Environment. 
At Top Employers Institute, you collaborate with colleagues worldwide as you shape a career focused on enriching the world of work, bringing your best self. 

At Top Employers Institute, we believe in:  

• Living our human-centric approach (flexible working conditions, including the flexibility to work from home or from the office)


• Thriving in a multicultural environment 


• Growing meaningfully 


• Leadership culture based on trust


• Plenty of room for initiatives and own responsibility


• We pay you to pay it forward: we grant you 2 days of paid time off for volunteering for causes you care about


• We want you to stay with us: you will enjoy a 4-week sabbatical leave paid by the company after 5 years


• Dynamic and strong international culture (more than 30 nationalities spread over 12 offices all around the world)


• Fast growing (20% YoY revenue growth) and sustainable company (founded 30 years ago)

Top Employers Institute is an Equal Opportunity Employer. We respect and celebrate each other’s differences. We know that a diverse workforce enhances our success. We are conscious that having the freedom to be yourself is the basis of sustainable growth. To us, it doesn’t matter where you were born, what you believe in, how old you are, what you look like, or who you love. We believe that different perspectives and backgrounds actually lift Top Employers Institute to new heights and increase our way of thinking for a better world of work. Join us, as there is a place for you here!

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