Administrative Manager

Job Summary:

We are looking for a proactive and detail-oriented Administrative Manager to oversee the daily administrative operations of our Barcelona office. The ideal candidate must be fluent in Chinese, Spanish, and English, and have a strong understanding of local administrative practices and compliance requirements. This role will support business operations, office management, and act as a key liaison between our headquarters and local teams.

Key Responsibilities:

• Office Administration: Manage general office operations including office supplies, equipment, vendor relationships, and facility maintenance.

• Administrative Support: Assist the General Manager and department heads with scheduling, meeting preparation, documentation, and translation.

• HR & Payroll Coordination: Support recruitment processes, onboarding, local payroll coordination, and employee file management in line with Spanish labor laws.

• Legal & Compliance: Handle company registration updates, liaise with legal advisors, and ensure local administrative and regulatory compliance.

• Accounting Liaison: Work with finance teams to support invoicing, expense reports, petty cash management, and coordination with external accounting providers.

• Multilingual Communication: Serve as a communication bridge between the China-based HQ and Spanish local operations, translating documents and facilitating bilingual meetings.

• Travel & Logistics: Organize local and international travel arrangements, business trips, visa processing, and accommodations for visiting staff.

• Document Control: Maintain accurate records of contracts, business licenses, and confidential documents.

Requirements:

• Bachelor’s degree or above in Business Administration, Management, or related fields.

• Fluent in Chinese (Mandarin), Spanish, and English (both written and spoken).

• 3–5 years of experience in administrative or office management roles, ideally in a multinational or Chinese company.

• Strong knowledge of Spanish administrative procedures, labor laws, and office compliance.

• Excellent organizational skills, problem-solving ability, and attention to detail.

• High level of discretion and professionalism when handling sensitive information.

• Proficient in Microsoft Office Suite and common business tools.

Preferred Qualifications:

• Experience in the automotive, tech, or import/export industries.

• Familiarity with Chinese business culture and cross-border coordination.

• Knowledge of HR and accounting software tools