Artwork & Packaging Coordinator (Pharmaceutical Sector)

Actual Talent is the talent acquisition consultancy that offers Executive Search, RPO and Talent Solutions.

Our purpose is to drive the growth and fulfillment of individuals and organizations. We facilitate individuals in finding inspiring opportunities and help organizations discover professionals who will take them to the next level. We do this through talent acquisition and development solutions that focus on people, diversity and inclusion, innovation, and cutting-edge technology.

About the client:

A leading global pharmaceutical company dedicated to the development, manufacturing, and supply of generic medicines. With a strong presence in the European market, we bridge the gap between high-quality healthcare solutions and accessibility. We are currently seeking an organized, detail-oriented Artwork Coordinator to join our Supply Chain and Operations team in Barcelona.

Job description:

The Artwork Coordinator will act as the key liaison between external B2B clients, third-party partners, and our internal global production and supply chain teams. You will coordinate the regular development and lifecycle management of pharmaceutical packaging artwork, ensuring all components achieve final approval within strict deadlines and regulatory standards.

Key Responsibilities:

• Stakeholder Coordination: Act as the primary external "face" for the Supply and Production departments regarding packaging artwork, managing communications between clients, studios, and technical teams.

• Artwork Lifecycle Management: Collect, verify, and provide clear and accurate starting information/technical specifications to all partners for new artwork developments or version changes.

• Technical Supervision: Coordinate packaging die-cut requests, layout technical approvals, and source file exchanges between client artwork studios and internal Packaging Development.

• System & Data Management: Request and assign internal packaging codes within the ERP system, maintain updated tracking databases (Artwork Overviews), and ensure all signed files in use are properly archived.

• Quality & Approval Flow: Follow up on internal proof status until final Quality Assurance (QA) release, submit proofs to clients for final sign-off, and notify all stakeholders upon completion.

• KPI & Timeline Control: Track lead times and project incidences during the artwork process to prevent delays, generating periodic management reports to evaluate efficiency.

• Financial & Stock Coordination: Prepare and track cost quotations for clients regarding packaging development/implementation, and coordinate stock management of obsolete printed materials during version changes.

Requirements:

Profile & Experience:

• Proven experience in Customer Service, Supply Chain, Logistics, or Production Management within the pharmaceutical industry.

• Working knowledge of Pharmaceutical Packaging control, regulations, and labelling guidelines for European markets.

• Experience working across multiple time zones and within global, multicultural business environments.

• A general understanding of the development, registration, manufacturing, and supply of generic pharmaceutical products (licensing or contract manufacturing experience is a plus).

Technical Skills:

• High proficiency in project tracking tools, ERP platforms (SAP), and standard communication software.

• Knowledge of Adobe Illustrator and Adobe InDesign is highly advantageous.

Soft Skills:

• Action & Process-Oriented: Strong time management skills with the ability to handle unpredictable, fast-paced workloads flexibly.

• Customer Focus: Excellent communication skills to bridge technical internal teams with commercial external clients.

• Meticulous Organization: Highly systematic, clear with instructions, and capable of maintaining flawless data hygiene across extensive databases. 

What we offer:

• Opportunities for professional growth within a globally expanding pharmaceutical company.

• A dynamic, international work environment.

• Competitive salary package based on experience.