Assistant Association Manager

#LI-HYBRID 

WHY KENES: 
At Kenes, we foster a family-like work environment within a global organization. We understand the importance of work-life balance and aim to create an environment that supports personal well-being and professional growth. We believe in empowering our people with knowledge and experience that help them advance in their careers. Join Kenes and take part in meaningful international projects that make a real global impact. 

JOB SUMMARY: 
The Association Executive provides administrative, operational, and project support to international non-profit associations, working closely with senior leadership to ensure the smooth delivery of association activities, governance processes, membership management, and events. 

RESPONSIBILITIES: 
• Provide administrative and operational support to the Association Secretariat and Executive Director; 
• Coordinate day-to-day association activities, projects, and initiatives under supervision; 
• Support membership management, including applications, renewals, reconciliation, communication, and reporting; 
• Coordinate logistics for digital and in-person meetings, events, and committee activities; 
• Organize committee meetings, including scheduling, minute taking, action follow-up, and documentation; 
• Maintain association databases, working documents, schedules, policies, and governance records; 
• Prepare and coordinate association communications, newsletters, and announcements; 
• Support awards, grants, bursaries, and nomination or election processes; 
• Assist with marketing and promotion activities, including newsletters, websites, and social media channels; 
• Support basic financial administration, including tracking, reconciliation, and documentation. 

JOB SKILLS AND EXPERIENCE REQUIRED: 
• University degree or equivalent professional experience, with a minimum of 3 years in an administrative, project coordination, or similar role; 
• Excellent written and verbal communication skills in English; 
• Strong organisational skills with high attention to detail and ability to manage multiple tasks simultaneously; 
• Proven ability to coordinate projects, meetings, or events effectively; 
• Service-oriented mindset with the ability to work independently and collaboratively; 
• Proficiency in Microsoft Office and willingness to learn new digital systems and tools; 
• Experience working with databases, digital platforms, or online communication tools is an advantage. 

WHAT ELSE WE ARE LOOKING FOR: 
• Strong interpersonal skills and ability to work with diverse international stakeholders; 
• Proactive, reliable, and disciplined working style; 
• Ability to manage changing priorities and support multiple workstreams; 
• Interest in working with non-profit, membership-based, or international organizations; 
• Willingness to travel occasionally for work-related meetings or events. 

WHAT WE OFFER: 

• Real opportunities for professional development in a leading international company
• Friendly team culture that promotes initial and continual professional education and team collaboration
• Hybrid model & Flexible working hours
• Extra remote working days / weeks
• Flexible remuneration: food, transportation, daycare
• Easy access by public transport (really close by a metro stop)
• Regular team events
• Refer a friend program

In case you are interested in this position, please submit your CV in English. 
Only short-listed candidates will be contacted. 
All documents will be treated with the strictest confidentiality.