Association Account Manager

We are looking for an experienced and highly organized Association Account Manager to join our team. In this role, you will be responsible for the overall coordination and management of day-to-day operations for international medical associations, ensuring smooth execution of activities and alignment with the organization’s strategic goals.

Key Responsibilities:

• Administrative & Secretariat Support
  Act as the main liaison for the society, manage daily operations, respond to stakeholders, and ensure all documentation and procedures are up to date and organized.

• Meeting Coordination
  Plan and coordinate virtual and in-person meetings (board, committees, general assembly), including logistics, materials, minutes, and follow-up.

• Governance & Executive Support
  Work closely with the board and officers, support elections and leadership transitions, implement policies, and provide guidance on governance matters.

• Project & Event Management
  Lead key projects and initiatives such as awards, travel grants, scholarships, and support for international congresses in collaboration with internal teams.

• Communications & Outreach
  Coordinate newsletters, email campaigns, and social media; maintain the society's website; and support marketing and visibility efforts.

• Financial Oversight
  Support budget planning, process payments and reimbursements, and collaborate with the finance team and treasurer to ensure accurate reporting.

• Membership Management
  Oversee membership applications, renewals, and engagement strategies; manage membership data and communications.

RESPONSIBILITIES:

Experience & Background:

3–5 years of experience working with nonprofit or membership-based associations

Experience managing projects and implementing work plans

Familiarity with the operations of nonprofit organizations

Proven ability to work with senior stakeholders and VIPs in multicultural environments

Experience in building trust and credibility across diverse stakeholder groups

Essential Skills & Attributes:

Desirable Skills:

Qualifications:

• Strong organizational and multitasking skills

• Excellent communication and interpersonal abilities

• High level of discretion, cultural awareness, and diplomacy

• Good judgment and ability to work independently and proactively

• Technologically proficient, with advanced IT and computer skills

• Strong relationship-building skills with both internal and external stakeholders

• Experience managing or supporting large-scale conferences and live events

• Experience working with scientific or medical societies

• University degree (or equivalent)

• Excellent command of English (written and spoken)

• Additional languages – an advantage

• Proficient in Microsoft Office
  
  WHAT WE OFFER:

• Real opportunities for professional development in a leading international company
• Friendly team culture that promotes initial and continual professional education and team collaboration
• Hybrid model & Flexible working hours
• Extra remote working days / weeks
• Flexible remuneration: food, transportation, daycare
• Easy access by public transport (really close by a metro stop)
• Regular team events
• Refer a friend program