Association Manager

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Why Kenes:
At Kenes, we foster a family-like work environment within a global company. We understand the significance of work-life balance and strive to create an atmosphere that supports personal well-being and professional growth. We believe in empowering our employees with knowledge and skills that propel their careers forward. Join Kenes and embark on a rewarding journey where you’ll thrive both personally and professionally.

Job Summary:
We are searching for an Association Manager to join our team. In this role you will support the Officers and Council and manage the secretariat, activities, and operations of the association in accordance with guidelines and objectives.

Responsibilities:

• Responsibility for the administrative office and tasks
• Coordination and management of virtual and physical meetings
• Prepare and follow detailed work plan and timelines in line with strategic plan
• Recommendation and implementation of tasks in line with strategic priorities
• Implementation of agreed policies
• Executive support to the Officers and Board and advice on governance issues
• Manage and oversee suppliers to deliver agreed activities
• Identify and coordinate engagement with industry partners
• Planning, implementation, coordination and evaluation of key projects such as scholarship, awards and projects with partners
• Establish and maintain effective formal and informal communication with members, partners, suppliers, key decision makers and the public as agreed
• Development and implementation of a marketing and communications plan
• Coordination of association’s publications and communications
• Management of associations finances and fiscal requirements
• Oversee the management of membership

• University degree, or equivalent
• Excellent English (written/spoken)
• Excellent computer skills (Microsoft Office – Word, Excel, PowerPoint, Outlook)
• Working knowledge of online systems such as WordPress, CRM system.

Experience:

• 3–5 years of experience in an administrative, Project Managment, coordination role
• Experience working with non-profit associations / NGOs – an advantage

The following skills and attributes are essential:

• Strong administrative and organizational skills, with the ability to manage multiple tasks simultaneously
• Tech-savvy, with hands-on experience using a variety of digital tools (e.g., Canva, Mailchimp, Elementor, and similar platforms)
• High level of commercial and financial awareness
• Well-developed communication and interpersonal skills
• Good judgment, with the ability to work independently, proactively, and creatively
• Ability to build effective working relationships with a wide range of stakeholders, including international counterparts
• Discretion, diplomacy, and strong attention to detail

What we offer- Madrid

• Real opportunities for professional development in a leading international company
• Friendly team culture that promotes initial and continual professional education and team collaboration
• Hybrid model & Flexible working hours
• Extra remote working days / weeks
• Flexible remuneration: food, transportation, daycare
• Easy access by public transport (really close by a metro stop)