Bid Specialist (m/f/d)

Speexx is the #1 platform for people development. Combining cutting-edge AI technology with world-class coaches, Speexx delivers digital business coaching and language training services for global workforces. Since 2012, Speexx has helped over 1800 international clients level up their organization's professional development and received over 200 prestigious accolades from top tier publications like G2, Fosway, and TIME Magazine for our best-in-class product. Together with our diverse network of trainers, coaches, and full-time Speexxies, we are building the future of learning and development, and this is just the start. 

Now as we grow, we are searching for a new Bid Specialist (m/f/d) to join the sales department in our Spanish business unit. This is an exciting opportunity to grow with a truly global, dynamic team and have a positive impact on the L&D tech industry from day one. If this sounds like you, keep scrolling! 

What you will do at Speexx

• Act as a key partner to the Sales team, supporting deal execution and contributing to an efficient and scalable sales process. Including managing and editing contracts and writing proposals.  

• Own and coordinate the end-to-end RFP/RFI process, ensuring high-quality, compliant and timely submissions. 

• Translate client requirements into clear and compelling proposals in collaboration with Sales and Solution Consultants. 

• Drive data quality and process discipline in the CRM, ensuring reliable pipeline tracking and actionable reporting. 

• Identify inefficiencies and contribute to the continuous improvement and standardization of sales support processes. 

• Collaborate with international stakeholders to ensure consistency and alignment in sales processes and ways of working. 

• Support People & Culture in maintaining an effective office environment, contributing to a positive and well-functioning workplace

What we look for

• +2 years experience as Bid Specialist, Sales Operations or a similar administrative/commercial support role.  
• Good understanding of sales processes and ability to follow and support structured workflows.  
• Strong organizational skills, with the ability to manage multiple tasks and deadlines.  
• Clear and assertive communication skills, both written and verbal.  
• Comfortable working with CRM systems (e.g. Microsoft Dynamics) and basic reporting tools (Excel).  
• Proactive attitude and willingness to learn and adapt in a changing environment.  
• Attention to detail and sense of ownership over tasks and deliverables.  
• Team player, comfortable collaborating with different stakeholders across teams.  
• Fluency in Spanish and English 

Your benefits

At Speexx, we're all about empowering people. That includes YOU! Working at Speexx, you can expect

• Flexible Working Hours. We don't believe that a rigid 9 am - 5 pm is the right path to a great work-life balance, so we give you the flexibility do your best work in a way that works for you and your team.
• Hybrid Office Model. You can choose between working fully from our office in the Madrid city centre or partially from home & the office.
• Wellbeing. Enjoy 28 vacation days, public holidays (including Christmas Eve and New Year’s Eve) and 35-hour working weeks in the summer, because it is important to rest and to conciliate. Plus, Psychological support. We offer all our employees and their relatives an online, 24/7 and, of course, confidential external psychological counselling service. We want you to feel good and be healthy!
• Culture of Learning. Take a deep dive into our Speexx Academy, participate in our global Mentoring program, visit internal workshops or third-party training and last but not least enjoy our Speexx peer exchanges.
• Award winning Language Training. There is nothing to add - maybe that this also goes for your friends and family, they get discount on our world class language training.
• And More! Access our Flexible Remuneration and save taxes and costs for restaurant tickets, transport, and childcare.

Our Hiring Adjustments & Experiences

At Speexx, we are searching for individuals with varied skill sets, backgrounds, and experiences who can help enrich our culture even further. Even if you still need to meet every requirement, we encourage you to apply. Don't let the confidence gap or imposture syndrome keep you from shining!

Just like our personalized people development solutions, our recruitment is not one-size-fits-all. Please let us know if you need any adjustments throughout the hiring process.

Interested? Just hit the apply button and we´ll take it from there.

We are looking forward to hearing from you!