Contract Management & Payroll Agent

We are looking for a French-speaking Contract & Payroll Agent to join our Shared Services Centre in Barcelona. In this role, you will be the operational backbone for our interim management and freelance sectors, ensuring the legal and financial integrity of our partnerships across Europe. 

Acting as the primary link between candidates, clients, and internal departments, you will combine high-level contract expertise with a service-oriented mindset. Your work directly impacts the accuracy of payroll and invoicing while ensuring the business remains compliant with complex labor regulations.

Your Responsibilities and Impact:

• Contract Lifecycle Management: Lead the full contract lifecycle for contractors and freelancers, with a specialized focus on Interim Management.

• Documentation & Compliance: Prepare, review, and manage contracts, ensuring all legal documentation, work permits, and certifications are accurate and up to date.

• Data Integrity: Create and maintain candidate and client master data in ERP systems to ensure seamless timesheet processing, invoicing, and reconciliation.

• Contractor Onboarding: Act as a specialist guide for contractors, assisting them with portal navigation, pay slips, and invoicing procedures.

• Financial Operations: Handle client invoicing, portal uploads, reconciliation of receivables, and management of self-billing processes.

• Dispute Resolution: Identify and resolve invoice discrepancies by collaborating closely with finance and collections teams.

• Consulting & Support: Provide accurate and timely responses to complex queries from candidates, clients, and internal consultants.

• Business Intelligence: Generate essential reports regarding contracts, invoices, and reconciliation data to support business decisions.

• Cross-Functional Collaboration: Partner with recruitment, payroll, finance, and legal teams to ensure fluid operations.

Skills and Qualifications Needed:

• Language Skills: Fluency in French and English is essential; Spanish or other EU languages are a plus.

• Professional Experience: 1–3 years of experience in contract management, payroll, recruitment, or middle/back-office operations.

• Regional Knowledge: Solid understanding of the French labor law and administrative landscape (URSSAF, CPAM, and France Travail).

• Technical Proficiency: Strong Excel skills and familiarity with ERP tools such as Salesforce, Oracle, or similar.

• Soft Skills: Exceptional attention to detail, a solution-oriented mindset, and the ability to manage deadlines under pressure.

• Mindset: A proactive team player who can also work independently and take initiative.

What’s in it for you?

• Location: Barcelona (Dynamic, international environment with 40+ nationalities).

• Contract: Permanent, full-time.

• Package: Competitive salary plus benefits (meal vouchers, pension plan, life insurance).

• Growth: Significant career development opportunities within an international Shared Services Centre.

• Start Date: ASAP