Custom Programs Operations Coordinator - Southern Europe

Custom Programs Operations Coordinator – Southern Europe

Location: Southern Europe Remote

Job Type: Full-Time

Application Deadline: 31st August, 2026

Start Date: October 5, 2026

The Role

Absolute Internship is seeking a highly organized, proactive, and detail-oriented Operations Coordinator for our Faculty Led and Custom Programs, focusing on the Southern Europe region. This role owns the planning, coordination, and execution of custom university programs from start to finish.

The ideal candidate is systematic, logistics-focused, and excels at creating efficient itineraries that align with educational goals. Creative, tech-savvy, and adaptable, you will thrive in a dynamic environment focused on process improvement and delivering world-class academic travel experiences within time and budget constraints. You will work closely with the Faculty-Led, Custom Program Manager, internal teams, and university faculty.

About Absolute Internship

We are a turning point. In just a decade, Absolute Internship has grown into a household name in international education, leading the industry across global hubs from London and Madrid to Tokyo and Singapore. We partner with world-class companies and universities to empower students to step out of their comfort zones and discover the world, and themselves, through life-changing experiences.

But we are more than just a program provider. We are a lifelong community of belonging and a mission-driven team. While we offer immersive programs abroad that help students build professional networks and connect with industry leaders, our impact goes further. We are launching a foundation to provide easier access to education for 500 children around the world by 2031.

Why Work With Us?

Most jobs offer a paycheck. Some offer a career. We offer a mission. At Absolute, you join a team that is small but mighty, global yet intimate. You’ll find a culture that is versatile, entrepreneurial, and deeply flexible. We don't just "go to work"—we move the needle, innovate through obstacles, and celebrate the wins, no matter the size.

Who You Are

• A Versatile World Traveler: You have traveled widely, lived abroad, or deeply immersed yourself in different cultures. You bring a global perspective to your work and possess a firsthand appreciation for both the magic and the challenges of international travel.
• A Highly Flexible & Resourceful Problem-Solver: Change is your comfort zone. You are deeply adaptable, think fast on your feet, and always find creative ways to maximize resources and navigate complex, evolving situations on the ground.
• A Natural Organizer: Detail-oriented and exceptionally organized, you thrive on creating order and precision, managing multiple projects seamlessly, and approaching every task with a focused, can-do attitude.
• A Collaborative Communicator: With strong communication skills and respect for others, you show up prepared, ready to collaborate, and capable of managing stakeholder expectations.
• An Expert on Southern Europe: You have firsthand travel or work experience in Southern Europe (Spain, Italy, Portugal, etc.), giving you local cultural literacy and a strong understanding of how regional logistics operate.

What You Will Do

• Program Design & Client Management: Meet directly with university partners and faculty to understand their logistics, learning objectives, and program desires to create comprehensive proposals, bids, and sample itineraries.
• Logistics & Booking Management: Book and secure all program components, including accommodation, group transportation/shuttles, meals, activities, excursions, classrooms, and site visits.
• Cross-Department Collaboration: Partner with our Corporate Engagement team to source, vet, and organize company visits and volunteering opportunities that match the program’s academic focus.
• Student Admin & Pre-Departure: Collect and manage student health, wellness, and dietary data. Own the delivery of pre-departure information, host pre-departure webinars, and distribute final itineraries and calendars to students.
• On-Site Readiness & Training: Recruit, onboard, and train the on-site staff who will lead the student groups on the ground, ensuring they are fully equipped to deliver a seamless experience.
• Financial & Quality Control: Maintain precise records of budgets, vendor payments, and itineraries. Collect and analyze participant feedback to continuously improve regional operations.
• Cross-Regional Operations Support: Act as a versatile team player by stepping in to support logistics, bookings, and operations for custom programs in other global regions during peak seasons or as business needs shift.

Ideal Qualities & Experience

• Experience: 3+ years of professional experience in program coordination, hospitality logistics, or project management, ideally within an international or educational tourism setting.
• Regional Knowledge: Deep knowledge of Southern Europe, including regional travel logistics. Proficiency in a relevant regional language (Italian, Spanish, Portuguese) is highly preferred.
• Education: Bachelor’s degree required; a Master’s degree is a strong plus.
• Professional Communication: Exceptional English communication skills (written and verbal) with the ability to maintain prompt, respectful stakeholder correspondence, including adhering to our 12-hour email response policy.
• Technical & Organizational Skills: An outstanding systematic approach to multitasking, strong research capabilities, and high comfort using tech tools for project management to meet strict deadlines.
• Mindset: Deeply customer-service driven and goal-oriented, possessing the ultimate flexibility and versatility required to adapt rapidly in a fast-paced, multi-destination environment.

Equal Opportunity Employer Statement

Absolute Internship is committed to fostering an inclusive workplace where diversity is valued, celebrated, and respected. We look forward to welcoming a passionate and skilled individual to our team to support and enhance our international programs year-round.