Document Controller

At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society. 

Every day we help our major global clients deliver ambitious and highly technical projects, in over 130 countries worldwide.

Our team is dynamic, innovative, and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.

Due to growth and ongoing delivery success with our clients, Turner & Townsend's Digital Services division in Spain requires a Document Controller/CDE Administrator to join the team in Madrid.

The role is varied, and requires a candidate with excellent interpersonal skills, experience engaging with project stakeholders, and the ability to work independently. An organised and systematic approach to work is a must, as well as experience in setting up, configuring, and managing the client’s Common Data Environment (CDE) in accordance with ISO 19650.

Key Responsibilities

• Configuration and management:  Administer the CDE platform (e.g. Aconex, Autodesk Forma), configuring settings, and ensuring its optimal performance.
• Access control: Implement and maintain access controls based on project team roles and responsibilities.
• Information standards: Develop and maintain procedures in accordance with ISO 19650, including user directories, CDE protocol and file naming conventions.
• Training and support: Provide training to internal and external stakeholders on the use of the CDE, develop and maintain the training and user guides, training logs, and act as main point of contact for all queries and requests relating to the CDE. 
• Compliance reporting: Undertake regular CDE system audits, reporting on system usage, and accuracy of document metadata, categorisation, revision, status, naming, suitability, format etc.
• Workflow integration: Work with stakeholders to capture processes, and map into document workflows.
• Archiving and information security: Implement measures to secure sensitive project information, including backups and archive of historical documentation.
• Continuous improvement: Provide subject matter expertise as required to improve the technology functionality and efficiency.

Essential Skills & Experience

• 3 - 5 years’ experience in document management and CDE administration, ideally in architecture, engineering, and construction projects across the entire project lifecycle.
• Administrator and user-level experience in Common Data Environments (CDEs) such as Oracle Aconex and Autodesk Forma (formerly Autodesk Construction Cloud) and Microsoft SharePoint.  
• Proven experience in managing project documentation in accordance with ISO 19650, including naming conventions, metadata, status, suitability and revision codes, and CDE workflow states (Work in Progress, Shared, Published, Archived).
• Microsoft Office skills.
• Proficient in spoken and written English and Spanish, with excellent command (Level C1 Advanced).
• Excellent interpersonal skills, and the ability to communicate with people at all levels.
• Organized and systematic approach to document and record management.
• Migration of data between systems.
• Ability to develop excellent working relationships with the client and project team.

Our people share our Purpose and Values. Turner & Townsend provides a great place to work, where everyone can make change happen and influence a better world.​

We champion our people to succeed in both work and life. To support this we promote a healthy, productive, and flexible working environment that respects work-life balance.​

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We actively encourage applications from all sectors of the community.​

If this sounds like a challenge you’d like to hear more about, please submit an application for our recruitment team to review.  ​

Please find out more about us at www.turnerandtownsend.com/​

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.  

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.  

Join our social media conversations for more information about Turner & Townsend and our exciting future projects: 

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.