Engineering Admin

As Administrative Support Officer you will provide comprehensive administrative support to the Maintenance and Engineering Department. This role is critical in ensuring the smooth operation of the department, facilitating communication, coordinate the different sites and gather all necessary information. The ideal candidate will be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Qualifications

• Good communication (oral and written) skills in both English and Spanish (essential)
• Minimum of 3 years of administrative experience (essential)
• Experience preferably in a maintenance / engineering environment, logistics or similar (desirable)
• Familiarity with maintenance software is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong multitasking skills.
• Ability to work independently and as part of a team.

Key Responsibilities

Administrative Support

• Manage daily office operations, data collection, internal communication with the team and external communication with suppliers and maintaining filing systems.
• Prepare and distribute memos, reports, and other documents as needed.
• Schedule and coordinate meetings, appointments, and travel.

Data Management

• Maintain accurate records of maintenance CMMS and other related records of the department.
• Update and manage databases, ensuring data integrity and accessibility.

Communication

• Serve as a point of contact for internal and external inquiries related to the Maintenance and Engineering Department.
• Facilitate communication between team members and other departments

Financial Administration

• Work together with EMMs to ensure the information shared with the group is the updated one.

Inventory Management

• Ensure with EMMs that the database is always up to date.