Executive Assistant to the Group CEO

Job Title: Executive Assistant to the Group CEO

Location: Marbella, Helsingborg
Department: Executive Office
Reports to: CEO
Employment Type: Full-time

About Us

Assist24 is a dynamic and fast-growing company at the forefront of the roadside assistance industry. We are seeking an experienced, highly organized, and proactive Executive Assistant to support our CEO. This is a pivotal role that requires exceptional multitasking abilities, outstanding communication skills, and the ability to handle confidential information with discretion. You will be a critical partner to the CEO, ensuring the smooth operation of daily activities.

Key Responsibilities

• Administrative Support: Provide comprehensive administrative support, including managing calendars, scheduling meetings, booking travel, taking notes, administrate board platform, agreement management and preparing materials for meetings.
• Communication Liaison: Act as the primary point of contact between the CEO and internal/external stakeholders, including executives, clients, board members, and employees.
• Meeting Coordination: Organize and coordinate meetings, prepare agendas, and take detailed minutes om meetings. Ensure the CEO is well-prepared for all engagements.
• Project Management: Assist with high-level projects, tracking progress, ensuring deadlines are met, and providing updates to the CEO as needed.
• Information Management: Handle confidential and sensitive and personal information with the utmost discretion. Organize files, documents, and correspondence efficiently.
• Event Planning: Plan and execute internal and external events for the CEO, such as company meetings, executive retreats, or client dinners.
• Travel Coordination: Arrange all aspects of travel for the CEO, including flights, accommodation, ground transportation, and itineraries.
• Executive Reporting: Draft and prepare reports, presentations, and other materials for executive and board meetings.

Qualifications

• Experience: Minimum of 3 years of experience as an Executive Assistant to C-level executives or similar roles.
• Education: Bachelor’s degree in Business Administration, Communications, or related field is preferred.

• Skills:
• Exceptional organizational and time management skills.
• Strong verbal and written communication abilities.
• High attention to detail and accuracy.
• Ability to work in a fast-paced, high-pressure environment while maintaining a positive attitude.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
• Attributes:
• Proactive and self-motivated with the ability to anticipate the CEO’s needs.
• Ability to handle confidential information with integrity and discretion.
• Strong problem-solving skills and the ability to make sound decisions.
• Flexibility and adaptability to changing priorities and tasks.

Why Join Us?

• Growth Opportunities: Be part of a high-performing team in a rapidly expanding organization.
• Dynamic Work Environment: Experience a fast-paced and exciting atmosphere where your contributions are valued.
• Comprehensive Benefits: We offer a competitive salary, and opportunities for professional development.

If you're a proactive, detail-oriented professional who thrives in a dynamic environment and is ready to support our CEO in driving success, we want to hear from you!

To Apply: Please send your resume and a cover letter detailing your experience and why you’re the ideal candidate for this position here!