Foundation Programmes Administrator

Application deadline: 1 April 2026 at 17:00 (Barcelona time)

Who are we?

EIT Urban Mobility is an initiative of the European Institute of Innovation and Technology (EIT), a body of the European Union and Europe's largest network for transport innovation in cities.

Our mission is to accelerate change towards a sustainable model of urban mobility and liveable urban spaces. We connect public and private actors and provide them with access to markets, talent, finance and knowledge. 

Using cities as living labs, our industry, research and university partners will demonstrate how new technologies can work to solve real problems in real cities by transporting people, goods and waste in smarter ways.  

Join our team and be part of the change!

About the EIT Urban Mobility Foundation 

The EIT Urban Mobility Foundation is an independent body that supports the operations of the EIT Urban Mobility Academy and its aim to close the knowledge gap through facilitating the operations of EIT Urban Mobility education programmes. The Foundation handles all financial matters related to the students in the Master School and the Doctoral Training Network, this includes student invoicing, monitoring of tuition fees and issuing of receipts, paying student allowances, and implementing payment policies that are in line with the EIT Urban Mobility Foundation mandate and mission.

About the EIT Mobility Academy

The EIT Urban Mobility Academy is a collaborative arena for lifelong learning, helping to build critical capabilities for innovation and transformation.

The Academy aims to close the urban mobility knowledge gap with challenge-based training using the latest education methodologies across disciplines and sectors. The Academy programmes meet a wide variety of needs, including master and doctoral level education. We also provide a diverse portfolio of courses for working professionals. 

Be part of a team where:

The Foundation Programmes Administrator will be working full time for the education activities in the EIT Urban Mobility Foundation. The Foundation Programmes Administrator also provides administrative support to the EIT Urban Mobility Foundation Patronat.

This will include the following tasks:  

• Providing help desk support to students regarding student payments and invoices.


• Providing the Finance department with updated information on student participation fees to be invoiced and ensuring invoices are issued to students within the set deadlines.


• Monitoring incoming student payments and sending out reminders to students with payment due dates.


• Ensuring student allowances are paid to students on time and in line with their scholarship status.


• Updating the student portal with incoming and outgoing payment information.


• Updating and maintaining payment policies and keeping a timeline of all incoming and outgoing student payments, per programme, per cohort, and per year.


• Updating student contracts and student financial support agreements.


• Acting as the main contact point for the Master School and Doctoral Training Network Offices for all student finance matters.


• Supporting the set-up of partnerships with student recruitment and funding agencies.


• Monitoring budgets, including spending and revenue.


• Providing overall administrative support to Academy-related Foundation activities, such as mail processing, procurement, organising meetings, preparing presentations and meeting-related documents.


• Proposing and driving initiatives to improve the administrative operations for Academy-related Foundation activities.


• Helping with other regular and general administrative and operational tasks, as well as reporting to EIT.

What you will bring along the way:

We put a high value on your individual qualities, and we are looking for someone who strives for making a difference together with other people.

An ideal candidate will strive to generate positive environmental and social impact in line with EIT Urban Mobility Foundation´s mission. We are looking for individuals with a “can do” attitude, who are passionate about disseminating knowledge, know-how, good practices and lessons learnt.

Must-have:

• Demonstrated experience (min. 2 years) in a similar role.


• A Bachelor’s degree in Business Administration, Management, Finance, Accounting, or equivalent training or working experience.

• Written and spoken English (C1). 


• Professional use of MS Office (Excel, Teams, SharePoint).


• Strong communication and administrative skills, including planning and execution of assigned tasks.


• Committed, proactive, accurate and respect of timelines and deadlines.


• Team player who can work independently.


• Prioritization and problem-solving skills to manage the (sometimes) conflicting interests, priorities, and expectations of different target groups.


• Attention to detail and good numerical skills.


• Strong IT and digital skills.

Nice-to-have:

• Additional European languages.

What's in it for you:

• Work in an international environment with a company culture focused on empowerment, thriving and continuous growth.


• Work within a multidisciplinary team and develop expertise in the field of urban mobility.
  


• Participate in webinars and online courses to enhance knowledge and skills. 


• Join a creative and diverse team of highly driven individuals that take out-of-the-box thinking to another level.


• Strike the right Work-life balance: On top of the flexible hours and remote working options and facilities, you will be granted 27 days of paid time-off to rest and re-energise.


• A yearly training catalogue to support your career development.




• A Private health insurance borne by the Company.


• Work in a modern, flexible and collaborative workspace, located in the 22@ area.


• Bike to work and park safely in our premises.

Kindly note that this is a permanent and full-time position, and it is based in Barcelona.

Possibility to work from home 2 days a week.

No relocation expenses are granted.

Application Process:

General Conditions:

By the closing date of this call candidates must:

• be a national of an EU Member State or have a working permit valid to work in Spain;


• enjoy their full rights as citizens;

If you are interested this position, please complete and submit your application before the deadline on our online application platform: BambooHR.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

At EIT Urban Mobility, we value and celebrate diversity in every aspect of life and believe that everyone deserves an equal chance to succeed.

Here we value your talents, skills and experiences, and do not discriminate on any basis –whether it be disabilities or other special needs, gender reassignment, sexual orientation, ethnicity, religion or belief, age, language, political affiliation, property, marital status or any other irrelevant factor.

We are committed to creating an inclusive and supportive work environment where everyone can feel comfortable and thrive.

DATA PROTECTION DISCLAIMER

Your personal data will be processed with utmost care by the EIT KIC URBAN MOBILITY, S.L. or its subsidiaries.

The said processing will allow us to manage the recruitment of the offered positions, and more specifically:

• to enable you to submit your CV to apply for specific jobs;


• to match your details with the job vacancies and to eventually contact you;


• to retain your details and notify you about future job opportunities similar to the specific role for which you have contacted us;


• to answer your enquiries.

[1] Only qualifications issued by an EU Member State authorities and qualifications recognised as equivalent by the relevant EU Member State authorities will be accepted.