Fund Administration Associate

As an Fund Administration Associate you will play a key role in supporting the funds administration with all tasks requested by our clients, including supporting the onboarding of new funds, and ensuring all investment administration end-to-end processes are duly implemented within our platform in accordance with our internal guidelines and procedures. This is a role for a detailed-oriented and reliable person willing to become an expert in investment fund administration practices.

This position is based in Girona and directly reports to the Fund Accounting Manager.

Key Responsibilities:

• Process subscriptions, redemptions, capital calls, and distributions while ensuring accurate record-keeping across fundcraft’s platform and accounting system.
• Record and maintain all portfolio events (investments, divestments, corporate actions) and related documents in the fundcraft platform.
• Ensure consistency of portfolio data between systems, investigate discrepancies, and resolve mismatches using legal documentation and cash flows.
• Assist investment processes end-to-end and support colleagues in closing investment processes on the fundcraft platform.
• Provide relevant information and justifications for payments, including AIFM approvals, subscription agreements, and wire instructions.
• Manage capital call notices, ensuring timely receipt, accurate data entry, payment verification, and coordination with internal teams.
• Ensure timely reception and registration of Capital Account Statements (CAS), Quarterly Reports (QR), and financial data with quality control.
• Support automation of processes, including participation in product conceptualisation, development and testing, when needed.
• Oversee investment processes, ensure data completeness, manage payment deadlines, coordinate with banks, and support portfolio maintenance for management companies.
• Ensure data accuracy, respond to assigned emails within the same day, and proactively suggest product enhancements based on platform usage.

This role involves a close relationship with the Product Development team to streamline the process with the aim to create efficiencies in the data collection, data control, data treatment and analysis and automation of processes to ease the decision making process, the sharing of documents and timely execution of the transactions.

• Degree in Finance, Accounting, Economics, Business Administration, or similar field.
• 1–3 years of experience in fund accounting, investor services, or similar financial operations (preferably in asset management, fund administration, or private equity).
• Strong communication skills in English (spoken and written); Spanish is a plus.
• Strong attention to detail and a rigorous approach to tasks, ensuring accuracy and precision in all responsibilities.
• Ability to effectively prioritise workload, manage multiple tasks simultaneously, and take a hands-on approach to problem-solving in a dynamic work environment.
• Self-driven with the ability to take ownership and initiative, offering proactive solutions and ideas in a fast-paced environment.
• Having a mindset open to learning, improving skills, and evolving with the company is essential.
• Eager to adapt and learn new technology.
• Dynamic and proactive work ethic with willingness to go the extra mile.

Why Join Us:

• Join a culture that celebrates creativity and welcomes innovative, disruptive ideas, empowering you to make a real impact.
• Immerse yourself in a fast-paced, diverse workplace where you'll have the chance to collaborate and learn from specialists across various fields, fostering personal and professional growth.
• Embrace automation and seamless tech integration in your workflows, while our platform boosts operations through tech leverage, ensuring you stay ahead of the curve and updated with new technologies.
• Enjoy an attractive compensation package that recognizes your contributions and dedication to our shared success, rewarding you fairly for your hard work.
• Work in a comfortable, ergonomic environment within our spacious, modern offices located conveniently in the heart of Girona, just minutes away from the train station where you can enjoy daily fresh fruit and coffee!
• Monthly afterworks organised by the company to unwind and strengthen team connections.
• Enjoy flexible entry hours that help you balance your personal life with your work commitments.