Junior Events and Operations Coordinator

WHO WE ARE

Plug and Play Tech Center is the largest global Technology Startup Innovation Platform and Silicon Valley’s most active investor. We bring together the best startups and the world’s largest corporations to create the most meaningful connections that bring innovation to anyone, anywhere. 

• We invest in over 250 companies a year alongside the world’s best Venture Capitalists. 


• We have 31 unicorn companies in our portfolio. 


• We supercharge the innovation of over 500 industry-leading corporations. 


• We run over 60 industry-focused accelerator programs in over 50 cities globally working with around 2,500 startups per year. 


• We run over 800 events per year globally.


• In the EMEA region alone, we currently have 26 locations with more than 300 employees. 

WHAT WE OFFER

Be part of Plug and Play – the biggest and fastest growing startup innovation platform globally with locations worldwide such as Silicon Valley, Paris, Amsterdam, Munich, Berlin, Singapore and Beijing.

Be at the forefront of innovation and get insights into groundbreaking technologies.

Be part of a dynamic, international and open-minded team.

WHO WE ARE LOOKING FOR

• You will be part of Plug and Play’s EMEA Events and Operations Team. This small and effective 4-person team supports our client-facing events in all 26 EMEA locations (including launching new locations)


• You will be based in our EMEA headquarters in Valencia, Spain.


• You might travel occasionally to our offices across the EMEA region.

HOW YOU WILL MAKE A DIFFERENCE

As we live the startup spirit ourselves, no one in the team is exclusively limited to their main tasks. Rather, we are a dynamic team of all-rounders who work closely together on all projects. However, your main role will be in supporting our team with the following tasks:

Support the organization of Plug and Play’s presence at Tech Conferences in the EMEA region. You will support our EMEA Events and Operations team in their day-to-day work both in administrational and operational tasks:

• Evaluate constantly Tech Conferences in the EMEA region regarding Plug and Play’s participation 


• Coordinate with our teams across the EMEA region regarding their participation and their level of involvement (speaking engagement, exposition booth, side events, etc.)


• Run post-event evaluations

Support our local teams across the EMEA region with the organization of major client-facing events (such as EXPOs, Selection Days, and New Location Launch Events). You will support our EMEA Events and Operations team in their day-to-day work both in administrational and operational tasks:

• Track upcoming Plug and Play events in the EMEA region and the To Do’s related to these events


• Provide our local teams across the EMEA region with event management tools (meeting scheduling, checklists, event management sheets, survey templates, etc.)


• Support our local teams across the EMEA regions with event materials (flyers, brochures, presentations, swag) in collaboration with our Plug and Play Marketing Team


• Occasionally research vendors (venues, catering, AV providers, decorators, etc.)


• Proactively schedule, develop, update, and enhance the communications within our program managers across our EMEA locations.

Support the organization of major employee-facing events (such as the yearly EMEA All Hands). You will support on the day-to-day work both in administrational and operational tasks:

• Research vendors (venues, catering, AV providers, decorators, etc.) 


• Help coordinate internal and external speakers


• Support in invitation management and attendee communication

Contributing actively to quality assurance and reporting of our events

• Support in expanding our internal knowledge base 


• Support in automating internal team processes.


• Support in expanding event management tools guides 


• Support in creating events reports

REQUIRED EXPERIENCE

• Education: You hold a Bachelor’s or higher degree – ideally in events management, business administration, communications, marketing or similar fields.


• Work Experience: You have 2+ years of experience in event management, project management, and/or marketing & communications.

• Passion: You have a passion for entrepreneurship and innovation. You love working with open-minded people from diverse backgrounds and you thrive in an international and dynamic environment. You are highly motivated and you have a positive mindset. 


• Communication skills: You have excellent communication skills and people skills. 


• Language skills: You are fluent in English (verbal & written)


• Project Management: You have the ability to manage several tasks & projects at once providing excellent results with minimal supervision. You thrive when juggling multiple projects and tasks at the same time.

• Time & Self-Management: You are able to work in a fast-paced environment and you have outstanding organization and multi-tasking skills.

• Work Style: You are an excellent team player, a proactive problem-solver and a self-starter who enjoys a collaborative work environment. You are reliable, accurate, open-minded, flexible, and willing to adapt. You are eager to learn and to evolve. You have the ability to prioritize and get things done. 


• IT Skills: You have excellent skills in Google Office applications (such as G Drive, G Docs), MacOS applications (such as Keynote), Microsoft Office programs (such as Word, Excel, PowerPoint), social media tools (such as Facebook, LinkedIn, Twitter, Slack), knowledge platforms (such as Confluence), event tools (such as Eventbrite, Luma), project management tools (such as Monday.com), survey tools (such as SLIDO, AHA slides, Typeform) and more. 

*All applications must be submitted in English
** Plug and Play's global attendance policy: 3 days at the office, 2 days home.

***All offers of employment may be contingent upon clear results of a thorough background check. Background checks may be conducted on all final candidates.