Junior Talent Coordinator (Recruitment and HR admin)

About Ukio |

We are one of the most promising startups of 2025 with headquarters in Spain. We were founded in Barcelona, and since then, we've expanded to include offices in Madrid, Lisbon, Berlin, and Paris. This is only the beginning as we've got our sights set on spreading to the rest of Europe and later to include other continents as well 🚀.

Ukio's mission is to empower individuals to live where they want, when they want 🌎. We do this by disrupting the traditional residential real estate market, providing fully furnished and artfully designed apartments for stays starting at one month. We remove all the hassle around finding a rental with no long-term contracts, security deposits, broker fees, moving/buying furniture, etc., giving choice and flexibility to allow people to plant their roots anywhere 💥.

Backed by Europe's best Venture Capital firms, this year will be vital in our growth as we look to further build out our team, further establish ourselves in our current markets, and expand our reach into multiple new markets 🔥. We are currently ranked in the top 10 startups in Spain by Linkedin, and we have successfully raised a Series A investment round of €27 million that will help propel our growth throughout Western Europe and bring us closer to reaching our goals🥇.

Our culture |

We honor diversity, compassion, and honesty above all else in our team. We’ve already got a great mix of dedicated, collaborative, and results-driven people and are looking for more like minded folks to join our team. In true startup fashion, we always embrace the unknown and grant full autonomy to our team members to act as the owners of their projects and tasks. We are creators who embrace dynamic environments and take on and build up projects from scratch.

Our team is composed of everyone from foodies to athletes, adventure seekers to art buffs. We know fun, and we always have a team event on our calendars, so are you ready to join us?

Role |

We are looking for a Jr. Talent Coordinator who not only excels at identifying and engaging both internal and external talent, but also fully owns the administrative lifecycle of hiring, from contract signature to the completion of the probationary period.

We're looking for someone who owns the full journey from sourcing and screening all the way to end of probation. That means running high-volume pipelines without losing candidates along the way, and making sure every new hire lands properly: contract signed, system updated, first day sorted. 

Responsibilities |

This involves Talent Acquisition and HR Administration for new hires (up to the end of the probationary period). Main responsibilities include:

• Source, assess, and engage internal and external candidates.
• Efficiently manage the recruiting engine: job postings, screening, scheduling, interviews, Workday updates, and candidate communication.
• Partner with People team members and hiring managers to ensure alignment on talent needs and candidate experience.
• Maintain a high standard of hosting, making candidates feel welcomed and valued throughout the process.
• Coordinate contract preparation and signature processes with accuracy and timeliness.
• Manage new-hire documentation and ensure compliance across systems and legal requirements.
• Execute system onboarding (HRIS, benefit platforms,...) and guarantee that all workflows, tasks, and data entries are correct and up to date.
• Report new hires to the existing providers for health & security, in all markets (International, Europe)
• Organize and facilitate onboarding sessions to welcome new joiners and support their successful integration.
• Monitor all probationary periods and ensure timely check‑ins with hiring managers.
• Document outcomes and coordinate next steps with the People team when support or intervention is needed.
• Maintain audit-ready records, documentation, and process discipline at all times.

• Comfortable working in a high‑volume, fast‑paced operational hiring.
• Appreciation for data accuracy and process discipline.
• Experience coordinating across multiple stakeholders or tasks, simultaneously
• A natural connector with curiosity, problem‑solving creativity, and a hospitality mindset.
• Professional proficiency in English.
• Professional proficiency in Spanish.
• Other European languages -such as Italian, French, or Portuguese- will be considered a plus.

Who thrives in this role

Some people find admin work draining. This person finds it satisfying; there's real pleasure in a clean inbox, a tracker with no gaps, a candidate who says "the process was so smooth."

But execution alone isn't enough. You'll be closer to the details of our hiring and onboarding flows than anyone else. We expect you to notice what's not working and propose fixes, not just flag and wait. The best improvements to our pre and onboarding processes will come from you.

• Private Health Insurance
• Flexible retribution 
• UKIO Anniversary gift 
• Team buildings and office events 
• Breakfast at the office, fruits, nutrition bars, free coffee/tea and popcorn
• International working environment

Ukio's culture promotes and values each individual's contribution. Diversity and inclusion, it’s a big topic for us, as such we encourage applications from individuals of all backgrounds, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief.

Sky's the limit for us. We're here to revolutionize your life. Be part of this revolution 🔥

We look forward to receiving your application!

For more information about Ukio, visit us at www.ukio.com and to keep up to date with UKIO’s news, follow us on LinkedIn and Instagram!