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Middle Office Specialist – Contract and Operations Support

icon building Empresa : Blu Selection
icon briefcase Tipo de empleo : Tiempo completo
icon geo-alt Barcelona

Descripción del trabajo - Middle Office Specialist – Contract and Operations Support

Are you detail-oriented with a passion for operational excellence and client support? Join our Shared Services Centre in Barcelona and become a key player in ensuring smooth and compliant processes for contractors and freelancers across Europe.

In this role, you will act as the operational backbone between candidates, clients, and internal teams. Combining administrative precision with a customer-focused approach, your work will directly influence contract accuracy, payroll processes, and invoicing efficiency.

Your responsibilities and impact
As a Middle Office Specialist, you will:
  • Manage the full lifecycle of contractor and freelancer contracts, with a focus on Interim Management
  • Prepare, review, and validate contracts, ensuring compliance with legal and administrative requirements
  • Maintain accurate candidate and client data in ERP systems to support invoicing, timesheets, and reconciliations
  • Support contractor onboarding, guiding them through systems, documentation, and payment processes
  • Handle client invoicing activities, including portal uploads, reconciliation, and self-billing processes
  • Investigate and resolve invoice discrepancies in collaboration with finance and collections teams
  • Act as a point of contact for candidates, clients, and consultants, providing timely and accurate support
  • Generate operational reports related to contracts, invoicing, and financial tracking
  • Collaborate cross-functionally with recruitment, payroll, finance, and legal teams
  • Contribute to process improvements and support ad hoc administrative tasks

What you need to succeed
  • Fluency in French and English is essential; Spanish or another EU language is a strong advantage
  • 1–3 years of experience in contract management, payroll, recruitment, or middle/back-office operations
  • Knowledge of the French labor law environment and administrative bodies such as URSSAF, CPAM, and France Travail
  • Strong Excel skills and experience with ERP systems such as Salesforce, Oracle, or similar
  • High attention to detail and accuracy, with a proactive and solution-driven mindset
  • Strong communication, organization, and problem-solving abilities
  • Ability to manage deadlines, prioritize tasks, and adapt in a fast-paced environment
  • Team-oriented, while also able to work independently and take initiative

What’s in it for you
  • Permanent full-time contract based in Barcelona
  • Competitive salary package with additional benefits including meal vouchers, pension plan, life insurance, and well-being initiatives
  • Career growth opportunities within an international Shared Services Centre
  • A dynamic and multicultural environment with colleagues from over 40 nationalities
  • The opportunity to contribute to process optimization and support high-level professionals across Europe
  • Start date: ASAP
Original job Middle Office Specialist – Contract and Operations Support posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.
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