Office Coordinator Madrid

Insulet started in 2000 with an idea and a mission to enable our customers to enjoy simplicity, freedom and healthier lives through the use of our Omnipod® product platform. In the last two decades we have improved the lives of hundreds of thousands of patients by using innovative technology that is wearable, waterproof, and lifestyle accommodating.

Position Overview:  

 
Provides administration support to the Spanish team. Based in Madrid, Spain, the job holder will be responsible to provide administrative support.  
 

Responsibilities: 

 
• Ensure that the office meets the needs of the employees and provide a great working environment. 

• Prepare purchase orders of Insulet Spain and invoicing, prepare standard contracts. 

• Follow the Opex of the affiliate in coordination with local finance. 

• Screen calls and route correspondence and emails. 
• Prepare letters, emails. 

• Manage meeting details such as room reservations, preparing agendas, securing necessary IT equipment, initializing presentations, catering, and attendee updates. 

• Maintain schedules by arranging meetings and appointments. 

• Scheduling/event management for employees (conference calls and online meetings) 

• Support for marketing activities, sales activities when necessary  
• First point of contact for the General Manager, Spain. 
• Go to person for the Spanish team  

• Performs other duties as assigned 

 
Education and Experience: 

 
Minimum Qualifications: 
• Relevant administration support/ similar role. 

• Tecnico Superior qualification or equivalent 
• Experience supporting teams preferred. 

• A plus: Experience in the healthcare industry with exposure to regulatory and market access requirements  
 
Preferred Skills & Competencies: 
• Dependable, highly organized, and very detail oriented. 
• Ability to act independently and use discretionary judgment. 
• Knowledgeable in Microsoft Office suite (Word, Excel, and PowerPoint). 
• Verbal, written, presentation, and communication skills. 
• Ability to handle multiple projects at any given time. 
• Team-oriented. 
• Interpersonal skills.  
• Fluent in English and Spanish both spoken and written. 

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