Office Manager Intern

As Netmind a BTS group we help teams drive, promote, and lead their organization’s digital transformation through services that empower their professionals. Our goal is to accompany companies in their transformation based on four basic principles: focus on people, internal leadership, co-creation and experimentation.

We are part of BTS, a consultancy specializing in the people side of strategy. For over three decades we’ve been designing powerful experiences that have a profound and lasting impact on businesses and their people. We help the world’s leading companies turn strategy into results. Our team of over 1100 professionals is always thinking several moves ahead, and with 36 offices on six different continents, you can rest assured that we’re never too far away.

• Subject to job review after 6 months.
• We do not process visas

Our #1 Value is Positive Spirit and Fun!

We are looking for an Office Manager in our Barcelona office to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Your duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities:

- Serve as the point person for office manager duties including: Maintenance, Mailing, Supplies, Equipment, Bills, Errands

- Schedule meetings and appointments

-Organize the office layout and order stationery and equipment

- Maintain the office condition and arrange necessary repairs

- Partner with People Experience to update and maintain office policies as necessary

- Organize office operations and procedures

- Coordinate with IT department on all office equipment

- Provide general support to visitors

- Assist in the onboarding process for new hires

- Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)

- Plan in-house or off-site activities, like parties, celebrations and conferences

Skills:

- Languages: Spanish and advanced English

- Knowledge of Office Administrator responsibilities, systems and procedures

- Proficiency in MS Office (MS Excel and MS Outlook, in particular)

- Hands on experience with office machines (e.g. fax machines and printers)

- Excellent time management skills and ability to multi-task and prioritize work

- Attention to detail and problem solving skills

- Excellent written and verbal communication skills

- Strong organizational and planning skills in a fast-paced environment

- A creative mind with an ability to suggest improvements