Procurement and Supply Chain Coordinator

We’re hiring: Procurement and Supply Chain Coordinator, based in Madrid.

At Aqua Expeditions, we are passionate about providing exceptional levels of service to our guests. We take pride in pampering our guests and ensuring that their time with us creates a trip of a lifetime. The Aqua experience is carefully curated by a team of talented individuals — from onboard crew to reservations staff — who work behind the scenes to guarantee smooth sailing. We are always on the lookout for new team players who share our passion and expertise, to ensure a world-class travel experience. If this sounds like you, apply now and be part of our extraordinary voyage!

OUR VISION: To create and deliver unique and authentic once-in-a-lifetime experiences so that our guests can have enriching memories to cherish for a lifetime.

OUR MISSION: Aqua Expeditions offers customized luxury travel experiences aboard vessels of elegant, contemporary design, centered around immersive culture and wildlife excursions unique to each location, award-winning cuisine by renowned chefs, personalized guest service, and a commitment to community, sustainability and preservation.

4 CORE VALUES: 

A: We value AUTHENTICITY, believing in the unique talents of each individual and the importance of integrity.

Q: We aim for QUALITY, emphasizing a service-oriented approach and shared knowledge.

U: We believe in UNITY, and prioritize effective teamwork.

A: We hold deep ADMIRATION and respect for our environment, collaborating closely with local communities to foster responsible practices that protect and conserve nature.

Sounds great – what’s the role in a nutshell?

• Responsible for the logistical process (quotation, purchase, and delivery materials, spare parts, supplies, consumables, supply chain activities and contracting maintenance and catering services). 

• Main responsibilities include purchasing spare parts, and controlling the spare parts and materials inventory from Aqua Expeditions´ vessels and land-based facilities, ensuring and guaranteeing the efficient use of allocated resources, within the corresponding budget. 

• Management will be based on the guidelines of the Company's Quality and Safety Manual, requiring compliance from services and material providers. Furthermore, ensure compliance with national and international legislation related to import and export of materials for vessels and land-based facilities. 

Your passion is:

• Financial & Budgetary Management: Lead budget preparation for vessel supplies and CAPEX; monitor expenditures continuously to ensure efficient resource allocation and identify cost-saving opportunities through strategic sourcing.


• End-to-End Procurement: Act as the primary liaison between vessels, technical managers, and suppliers to manage the full purchasing lifecycle—from requisition review and quotation analysis to PO issuance and invoice matching.


• Strategic Sourcing & Negotiation: Negotiate pricing and commercial terms with global suppliers; maintain a robust vendor database and proactively source new partners to optimize service quality and costs.


• Logistics & Supply Chain Coordination: Oversee international freight forwarding and customs clearance to ensure on-time delivery of critical spare parts and provisions to vessels worldwide.


• Inventory & Stock Control: Utilize DeepBlue software to maintain real-time tracking of spare parts and consumables; conduct annual physical audits of vessel and land-based stocks to ensure data accuracy.


• Technical & Maintenance Support: Provide dedicated logistical support during dry dock and major maintenance periods, prioritizing urgent requirements to minimize vessel downtime.


• Compliance & Quality Assurance: Ensure all procurement activities align with international maritime legislation, export/import regulations, and Company Quality & Safety manuals.


• Reporting & Continuous Improvement: Deliver regular status reports to the Technical Director, manage supplier evaluations, and implement corrective actions following internal or external audits.

What are we looking for?

• Degree in Business Administration or Engineering 

• 5+ years in maritime industry (logistics work), ideally in Yacht/Cruise Companies. 

• Advanced English/Spanish 

• Logistics process optimization. 

• Data Analysis and budget management. 

• Good understanding of marine technical equipment, spare parts, consumables, and vessel maintenance supply processes.  

• Familiarity with international logistics, freight forwarding, with strong communication and organizational skills.  

• Supply Management 

• ERP Management (DeepBlue, others) 

• Maritime Regulations knowledge (MARPOL; SOLAS; IMDG;ISM; ISO) 

Join us and make a difference today!