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Generate reports from iSAMS as requested by leadership.
Update parent communication details in the system and assist with school-wide communications.
Maintain accurate pupil lists and manage updates during transitions or new academic years.
Assist with student house lists and data for school systems (e.g., Buddy app).
3. Academic Administration
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Prepare and issue academic certificates, diplomas, and transcripts across the school.
Support celebration events and graduation ceremonies with required documentation.
Assist with school reports, visa certificates, and past student requests.
Coordinate delivery of the yearbook and maintain related records.
4. School Resources & Materials
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Manage stationery orders for the Secondary School and distribute supplies as needed.
Process classroom and office supply purchases (including Amazon orders).
Receive, track, and distribute incoming deliveries, mail, and parcels.
Maintain the school’s documentary archive in line with organisational standards.
5. Uniforms, Lunches & Transport
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Manage uniform distribution and coordinate returns with families.
Issue lunch cards and record payments for daily lunch and bus services.
Update pupil lunch and transport information in school systems.
Liaise with catering providers regarding special dietary needs and pupil lists.
Support bus communication through the transport app and notify relevant staff.
6. Administrative Support & Procurement
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Provide administrative and secretarial support to the Head of Marketing and School Leadership as
required.
Place orders for school materials, supplies, or services as directed by school leaders or the Head of
Marketing (e.g., promotional materials, event items, office supplies).
Coordinate logistics for orders and deliveries; ensure timely follow-up and receipt of goods.
Support logistical arrangements such as booking taxis, liaising with suppliers, or coordinating catering.
Assist with documentation, printing, filing, and other admin tasks for leadership and marketing
initiatives.
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The above details are not exhaustive and the postholder may be required to undertake tasks, roles and
responsibilities as may reasonably be assigned to him/her by the Senior Leadership team.
Experience & Skills
Qualifications and Experience
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Good level of English (written and spoken), proficiency in Spanish
Legal right to work in Spain.
Proven administrative or secretarial experience, preferably in an educational environment.
Proficiency in school management systems (e.g., iSAMS) and Microsoft Office Suite.
Experience handling customer service and multitasking in a dynamic setting.
Skills and Attributes
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