Workplace & Events Specialist Part-Time (6 Months)

At Board, we power financial and operational planning solutions for the world’s best brands. Thousands of enterprises use our technology to optimize resources, drive growth, and ensure profitability. With advanced analytics and forecasting, plus AI-driven insights, customers transform complex, real-time data into actionable intelligence.

What’s been key to our success? Our people—we value everyone’s unique perspective and energy they bring to the organization. We collaborate openly across teams and borders. We embrace a growth mindset to get results. And we celebrate shared success as goals and milestones are achieved.

Ready to join a team where innovation meets collaboration? If you're driven by bold ideas and a customer-centric mentality, your next adventure starts here! 

We are looking for a dynamic, methodical, and collaborative Workplace & Events Specialist to join our team in Madrid. Reporting to the Executive Assistant to CEO, you will be responsible for providing essential support to the business by ensuring that all employees are equipped to perform at their best. This includes ensuring full compliance with local health and safety regulations and maintaining the smooth operation of office management with minimal disruption to the local team.

This is a temporary and part-time position, with a fixed-term contract of 6 months and a total of 20 working hours per week.

Key Responsibilities:
Office Management:

• Oversee daily office operations, ensuring a well-maintained and functional workplace.
• Manage office supplies, equipment, and facilities to support a productive working environment.
• Budget understanding and management within your area of responsibility.

Vendor Relationship Management:

• Liaise with external vendors and service providers to maintain high-quality service levels.
• Negotiate contracts and manage vendor agreements.

Marketing and Events Support:

• Collaborate with the Marketing and Events team to coordinate and execute onsite events.
• Provide logistical and operational support to ensure successful event delivery.

Health & Safety Compliance:

• Ensure compliance with local health and safety regulations.
• Implement best practices for office safety and emergency procedures.

Onboarding Support:

• Assist with onboarding new joiners to ensure a positive and seamless experience.
• Provide guidance on office procedures and resources.

Culture Ambassador:

• Collaboration with peers on global employee initiatives
• Working knowledge of organising, owning & managing volunteering initiatives
• Employee event management

Requirements:

• Proven experience in office management, with the ability to quickly adapt to new environments
• Strong autonomy, accountability, and ownership in managing tasks and responsibilities
• Solid understanding of health and safety regulations and office management best practices
• Strong working knowledge on restaurant ticket ordering and coordinating medical check appointments
• Understanding of budgets and importance of working within them
• Proficiency in Microsoft Office
• Proactive problem-solver, capable of identifying and resolving issues before they arise
• Collaborative and transparent approach to fostering a positive team environment
• Logical, methodical, and organized in managing tasks
• Positive, can-do attitude with openness to feedback and continuous improvement
• Ability to integrate quickly into a cross-functional team and effectively grasp internal systems during handover
• Experience contributing to team success through knowledge and collaboration
• Fluency in Spanish and English

Our commitment to Diversity and Inclusion  
Join a company that believes in the added value of diversity, inclusion, and belonging. We foster a working environment in which all people are respected and valued, for all aspects which make them unique. We hire you for who you are, and we want you to bring your true self to work every day!  

 

Board International is an equal opportunity employer and is committed to a diverse and inclusive workforce.

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