Workplace Assistant (Part Time during the morning)

Established in 1998 and working in over 30 languages, the Keywords Group is a fast-growing company.  We are one of the leaders in the provision of localisation services to the Video games and Software Localisation markets worldwide.

Keywords are an international technical service provider to the global Video Game Industry with offices in Montreal, Dublin, London, Paris, Milan, New Delhi, Tokyo, Shanghai, Singapore, Pune, Rome, Barcelona, Brazil, Los Angeles, and Seattle. Working on a worldwide basis, we provide a range of linguistic, testing, and quality control services to Video Game Developers and Publishers alike.

Are you passionate about people, workplace culture, and the gaming or technology industries? We're looking for a Workplace Specialist to join our global video games and entertainment company — a team that thrives on innovation, creativity, and collaboration.

This is an onsite position offering hands-on training and the opportunity to work directly with teams across Europe. If you enjoy dynamic environments and making a real impact on the employee experience, we’d love to hear from you!

Key Responsibilities and Activities

Office & Facilities Management

• Monitor and manage supplies (stationery, furniture, subscriptions, appliances, electronics, consumables).
• Coordinate contractors and service providers to ensure the office remains clean, safe, and well-maintained.
• Maintain positive relationships with vendors and suppliers.
• Oversee postage, courier services, shipping, and billing.
• Ensure compliance with security, access control, and health & safety policies.

People & Culture Support

• Assist in onboarding and inducting new employees.
• Support engagement initiatives and office events.
• Welcome visitors, clients, and colleagues to ensure a professional and friendly experience.

Administrative Tasks

• Book travel and accommodation for visiting team members or talent.
• Provide general administrative support and manage office-related documentation.
• Support cross-functional studio projects and handle ad hoc tasks as required.

Safety & Compliance

• Act as a key leader for Fire Safety within the studio.
• Assist with implementing and monitoring health and safety practices together with P&C.

Qualifications and Educational Requirements

·        Fluent in Spanish and English (written and spoken).

·        Minimum 1 year of experience in an office-based or workplace support role.

·        Excellent organizational skills and high attention to detail.

·        Strong written and verbal communication.

·        Proficient in Microsoft Office (Word, Excel, Outlook).

·        Comfortable working in a fast-paced, creative environment.

·        Must be available to work onsite part time from 9 am to 1 pm.

·        Experience in Facilities or Health & Safety is a plus.

We offer an annual salary of 11.000€.

At KWS, we value and encourage diversity in all its forms. We foster an inclusive environment and give special priority to the inclusion of people with disabilities, convinced that diversity enriches and strengthens us as a team. This is why a valid disability certificate will be highly valued.