Inbound Coordinator

About TOTEME

TOTEME is a Swedish fashion house founded in 2014 by Elin Kling and Karl Lindman. From the studio in Stockholm, the label explores the appeal of a modern uniform through distinct design cues, meticulous craftsmanship and methodic repetition. TOTEME is a conscious label committed to making decisions that work in favor of people, animals and the planet.

The role

TOTEME is looking for an Inbound Coordinator to join our team in Stockholm full-time to cover a parental leave of 12 months. In this role you will be responsible for the inbound process, working with our Production department and suppliers to plan the schedule and arrange freights to our warehouse locations. You will report to the Head of Supply Chain and will work directly with different teams across the company.

Responsibilities

• Ensure smooth supply chain logistics, with a focus on inbound operations.
• Coordinate inbound production orders and freight booking/monitoring from our suppliers to warehouses.
• Maintain daily communication with Third Party Logistics (3PL) warehouses, overseeing operations and Service Level Agreement (SLA) monitoring.
• Plan warehouse capacity.
• Ensure inventory availability across our fulfillment locations, optimizing the flow of goods and processes to meet demand efficiently.
• Address stock queries and delivery discrepancies.
• Drive continuous improvement through Key Performance Indicator (KPI) measurement and process development.
• Participate in and contribute to TOTEME’s social and environmental sustainability strategy.

Your profile

• A degree in Logistics, Economics, Business or a related field.
• Experience in a similar role, preferably within the international fashion industry.
• Familiarity with sales order lifecycle management, supply chain, warehouse operations, stock control, order allocation and fulfillment and forwarder management.
• Experience working with inbound delivery flows and improving existing routines and processes.
• A skilled user of Enterprise Resource Planning (ERP) software, order and stock management systems and Excel.
• Fluent in written and spoken English.

About you

• An ambitious self-starter with the ability to work operationally and strategically, independently and as part of a team.
• Analytical with great problem-solving skills.
• Service-minded with great organizational skills and attention to detail.
• Competent in building and developing relationships, both internally and externally.
• Continuous learning mindset and an ambition to challenge current processes and ways of working to strive for operational excellence.

This is a parental leave cover starting in August for one year and based at TOTEME's Stockholm headquarters.

TOTEME has teams in Stockholm, London and New York and a growing number of stores in Europe, North America and Asia. You will join a dynamic, creative and highly collaborative team working towards exciting projects and milestones. You will contribute to the company’s development and have the opportunity to grow within your role.

TOTEME stands for inclusivity and a sense of belonging in the workplace. We welcome all applicants and recruit on the basis of skills and experience.

By applying to this position I agree with TOTEME’s privacy policy and to be contacted about future job opportunities for up to 2 years from the submission date. Find out more about our privacy policy here .