Admin Services Supervisor Nordics (Maternity Leave 1 Year Contract)

Finance and Admin coordinator, Grifols Nordic AB(Maternity Leave 1 Year Contract) 

What Your Responsibilities Will Be:

PURCHASE / Suppliers
•    Create purchase orders & match against supplier invoices in SAP.
•    Incoming vendor invoices received by post (scan and email to Barcelona – FSSC(Financial Shared Services Center))
•    Approve invoices in SAP and check that the cost account and cost center are correct
•    Control consultant invoices before next approvals
•    Monitor the rental cost for and maintenance of office premises and parking

ACCOUNTING & CONTROLLING
•    Analyze and comment on differences between budget and actual costs together with the General Manager (monthly reports)
•    Lead the monthly office meeting and present analysis of Budget vs Forecast for sales and OPEX.
•    Budget & Forecasts: OPEX budget process for BioPharma & CA and analyze together with General Manager
•    Monthly reports on intrastat/export documentation (external consultant)
•    Update cash flow weekly
•    Request vendor creation/modification including adjustments of payment terms
•    Clear/update old POs every quarter
•    Send monthly accruals to the finance department
•    Month end controls invoicing
•    Collect documentation for annual audit
•    Internal point of contact for AP & AR
•    Quarterly accrual of Norwegian supplier tax
•    Docusign responsible
•    Approve Swedish payroll in the bank

OTHER / Administration and support
•    Support and act as contact person and FSSC Barcelona's accounting, finance
•    Monthly update of marketing costs on Teams

Who You Are:

Skills and competences
•    Min three years documented experience from a similar position.
•    Strong administrative and organizational skills
•    Computer proficiency, particularly with office software. 
•    Financial skills like bookkeeping, data entry and familiarity with accounting principles and software
•    SAP-user
•    Ability to work independently
•    Fluent Swedish and good English in speech and writing

Education
•    A business and administration program or economics program at high school as a foundation.
College education/separate courses in economics and administration or equivalent

Location: EMEA : Sweden : Stockholm:Sweden 

Learn more about Grifols